Maintain a confidential and professional work environment for the MD, including discreetly managing sensitive information and communications.
Act as a liaison between the MD, internal departments and external stakeholders, fostering strong relationships and facilitating effective communication.
Manage and oversee the MD’s administrative staff, delegating tasks and ensuring timely completion.
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Stakeholder Engagement: Collaborate with process owners to discuss audit findings and track the implementation of corrective action plans.
Quality Assurance (Assistant Manager level): Supervise junior auditors and review workpapers to ensure all documentation meets high standards of accuracy and evidence.
Process Improvement: Identify operational bottlenecks and governance gaps specifically within a large-scale manufacturing environment.
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Process Optimization: Analyze current manufacturing processes, identify inefficiencies and bottlenecks, and design/implement technical solutions to enhance productivity and reduce scrap/rework rates.
Root Cause Analysis: Lead the investigation and resolution of complex technical failures, quality defects, or operational challenges using structured problem-solving methodologies (e.g., 5 Whys, Fishbone).
Project Execution: Execute small to medium-scale technical projects, such as tooling modifications, equipment integration, or process trials, ensuring timely delivery and budgetary adherence.
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Maintain proper filing and documentation of management records
Assist in preparing materialsmaterials and documentation of management committee meetings, Annual Grand Meeting (AGM) and other property management activities.
Facilitate the organizing of communication/meeting sessions of senior management with Internal /external parties and ensuring all meeting sessions are well taken care of.
Coordinate and deal with senior management and family matters (official and non-official) including company events, social activities, school functions, investment portfolio, and any ad hoc requests to ensure tasks are completed in timely and accurate manner.
Ensure the senior management office, discussion room and boardroom are constantly well maintained.
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Coordinate with the customs clearance and haulage teams to ensure shipments progress according to schedule.
Ensure all required documents, including endorsed documents and signed delivery acknowledgements where applicable, are returned to customers promptly, with a record of dispatch or receipt.
Daily Air, Ocean Export & Import coordination & corresponding with clients. service providers and internal team.
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Facilitate the organizing of communication/meeting sessions of senior management with Internal /external parties and ensuring all meeting sessions are well taken care of.
Coordinate and deal with senior management and family matters (official and non-official) including company events, social activities, school functions, investment portfolio, and any ad hoc requests to ensure tasks are completed in timely and accurate manner.
Ensure the senior management office, discussion room and boardroom are constantly well maintained.
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Social Media Campaign Management: Develop, deploy, and optimize paid and organic social media marketing campaigns across multiple platforms to foster community growth.
Cross-Functional Team Support: Provide administrative and operational assistance to both the Sales and Marketing departments to ensure alignment and shared goal execution.
Performance Monitoring & Analytics: Track, analyze, and report on key performance indicators (KPIs) of active marketing campaigns to maximize return on investment (ROI).
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Any other ad-hoc duties assigned as and when required
Foreign worker administration including liaising with government authority such as Immigration department, Embassy, prepare documents for passport or VISA renewal, arrange for FOMEMA medical check-up up to for foreign workers.
Prepare and manage HR functions such as employee record maintenance, HR documents, and letter preparation.
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