SP Facilitiy Management (M) Hiring! Full Time PROJECT ADMIN EXECUTIVE (CIVIL ENGINEERING - CONSTRUCTION) in Negeri Sembilan - Ricebowl

About the role

Provide administrative support to the Project Team and ensure smooth day-to-day project operations.

Key responsibilities

• Prepare, organise and maintain project documents, records and correspondence

• Assist in preparing project reports, meeting minutes, letters, memos and other documentation

• Manage and update project filing systems, both physical and electronic

• Coordinate and follow up with project team, subcontractors, suppliers and other relevant parties

• Assist in monitoring project documents, submissions, approvals and deadlines

• Prepare Purchase Orders (PO), Delivery Orders (DO), invoices and other project-related documents when required

• Assist with project cost tracking, payment documentation and basic administrative records

• Maintain records of site attendance, manpower, material deliveries and other project-related information

• Arrange meetings, site visits and appointments for the Project Team

• Handle incoming and outgoing correspondence related to projects

• Able to provide reporting to management using dashboard reporting

• Experience in tendering process

About you

• Diploma/Degree in Civil Engineering, Management, Construction Management or related field

• 1–2 years of experience in project administration, construction administration or a similar role is preferred

• Fresh graduates with relevant experience/internship are encouraged to apply

• Proficient in Microsoft Office, especially Word and Excel

• Good documentation, filing and organisational skills

• Good communication and coordination skills

• Able to multitask, work independently and meet deadlines

• Detail-oriented and responsible in handling project documents

• Experience in the construction/property industry will be an advantage

• Working hours is 5.5 per week