Asia Shipping & Forwarding (Sabah) Hiring! Full Time SENIOR ACCOUNTS EXECUTIVE in Sabah - Ricebowl

Asia Shipping & Forwarding (Sabah) Sdn. Bhd. is looking for a responsible and detail-oriented Senior Accounts Executive to manage day-to-day accounting activities, with particular emphasis on customer invoicing, accounts receivable, accounts payable, job costing and account reconciliation.

The candidate will work closely with ASF's operations, customer service and management teams to ensure that jobs are invoiced accurately and promptly, costs are properly recorded, outstanding accounts are followed up, and management has timely financial information.

Key Responsibilities

1. Customer Billing & Invoicing

• Prepare and issue invoices to customers upon completion of jobs.

• Verify supporting documents, quotations, rates, job sheets, supplier invoices and operational charges before billing.

• Ensure all billable charges including transportation, haulage, customs clearance, warehouse, LCL, documentation, port charges and other disbursements are captured.

• Ensure invoices are issued accurately and within the required billing timeline.

• Prepare debit notes and credit notes where necessary.

• Maintain proper records of invoices and supporting documentation.

• Liaise with operations and customer service teams on incomplete or disputed billing information.

2. Accounts Receivable & Collection

• Monitor customer outstanding balances and ageing.

• Prepare and issue Statements of Account (SOA).

• Follow up with customers on overdue invoices and payments.

• Update customer payment records upon receipt.

• Reconcile customer accounts and investigate discrepancies.

• Escalate long-outstanding or problematic accounts to management.

• Assist management in monitoring customer credit limits and payment terms.

3. Accounts Payable

• Verify supplier invoices against supporting documents and approved costs.

• Record supplier invoices into the accounting system.

• Prepare supplier payment schedules.

• Ensure payments are supported by proper documentation and approval.

• Reconcile supplier statements and resolve discrepancies.

• Monitor outstanding supplier balances and payment due dates.

4. Job Costing & Profitability

• Ensure revenue and expenses are correctly allocated to the respective job files.

• Verify that all supplier costs and disbursements are captured before jobs are closed.

• Assist management in monitoring profit and loss by individual job and customer.

• Identify jobs with unusually low margins, losses or missing billing.

• Work with operational staff to investigate discrepancies in job costing.

• Assist in preparing reports on customer profitability and service margins.

5. Accounting & Reconciliation

• Perform bank reconciliation.

• Maintain general ledger entries and accounting schedules.

• Reconcile Accounts Receivable and Accounts Payable balances.

• Assist with monthly closing of accounts.

• Prepare schedules required for management accounts.

• Ensure accounting transactions are properly classified and recorded.

• Maintain organised accounting records and supporting documentation.

6. Tax, Audit & Compliance Support

• Assist with SST and other applicable tax documentation.

• Prepare supporting schedules and documentation for external auditors, tax agents and company secretary where required.

• Ensure accounting documentation is properly maintained according to company procedures and statutory requirements.

• Assist in maintaining proper internal controls for billing, payments and accounting documentation.
  

Requirements

• Degree / Professional qualification in Accounting, Finance or related field.

• Preferably 3 years or more relevant accounting experience.

• Experience handling customer invoicing, Accounts Receivable and Accounts Payable is preferred.

• Familiarity with accounting software such as SQL Accounting will be an advantage.

• Good knowledge of Microsoft Excel.

• Able to work independently and meet accounting deadlines.

• Strong attention to detail and numerical accuracy.

• Able to communicate effectively with customers, suppliers and internal departments.

• Experience in logistics, forwarding, transportation or warehousing will be an advantage but is not compulsory.
  

Preferred Candidate
We are looking for someone who is:

• Responsible and trustworthy.

• Systematic and organised.

• Careful with numbers and supporting documentation.

• Proactive in following up outstanding matters.

• Comfortable communicating with customers regarding accounts and payments.

• Able to identify billing errors, missing costs and accounting discrepancies.

• Able to work closely with operations rather than functioning solely as a back-office bookkeeper.