Hiring! Full Time Assistant PA in Perak - Ricebowl

Summary of Duties / Responsibilities:

1. Executive & Multi-Stakeholder Coordination

• Support coordination for the CEO and assigned senior management (e.g. CHRO, CBDO)

• Manage and align conflicting schedules, priorities, and instructions across multiple stakeholders

• Act as a central communication point to ensure clarity, alignment, and timely execution

2. Calendar, Meeting & Travel Management

• Manage complex calendars, including scheduling, prioritisation, and last-minute adjustments

• Coordinate meetings, including agenda preparation, documentation, and logistics

• Arrange business and personal travel (flights, accommodation, visas, itineraries)

3. Task Prioritisation & Execution Tracking

• Assist in prioritising incoming requests based on urgency and business impact

• Track and follow up on action items to ensure timely completion

• Provide regular updates on progress, outstanding matters, and deadlines

• Ensure no critical task is missed or delayed

4. Documentation & Office Management

• Maintain structured filing systems, records, and databases

• Prepare professional correspondence, reports, presentations, and briefing materials

• Ensure accuracy, confidentiality, and proper documentation standards

5. Meeting Management & Follow-Up Control

• Attend meetings where required and record clear, actionable minutes

• Track post-meeting deliverables and follow through with relevant stakeholders

• Ensure closure of action items with proper reporting back to the CEO Office

6. Personal & Confidential Matters

• Assist in handling personal matters of senior management, including private scheduling and arrangements

• Maintain strict confidentiality, discretion, and professionalism at all time

7. Communication & Gatekeeping

• Act as a first point of contact for internal and external communications

• Screen, prioritise, and manage information flow to minimize leadership time

• Handle sensitive matters with professionalism and sound judgment

8. Cross-Entity Coordination

• Support coordination across multiple entities within the Group

• Track inter-company matters, approvals, and key business initiatives

9. Ad-hoc & High-Priority Assignments

• Provide support on urgent, time-sensitive, and high-impact tasks

• Adapt quickly to shifting priorities in a dynamic business environment

• Take initiative to resolve issues and ensure continuity of operations

Minimum Qualifications & Experience:

• Bachelor’s Degree in Business Administration, Management, or related discipline

• 3–5 years of experience in executive support / personal assistant role

• Experience supporting senior management or multiple stakeholders is an advantage

• Experience in a public listed company or fast-paced corporate environment preferred

Core Competencies

• Strong organisational and time management skills

• Ability to multitask and manage competing priorities effectively

• High level of professionalism, discretion, and integrity

• Strong communication and interpersonal skills

• Proactive, resourceful, and detail-oriented

• Ability to work under pressure and meet tight deadlines

• Strong sense of accountability and ownership