All Good Food Manufacturing Hiring! Full Time Administration Executive in Negeri Sembilan - Ricebowl

Job Description:

1. Production & Warehouse Documentation

• Control the issuance, revision, and distribution of SOPs and operational records

• Maintain the document master list and coding system

• Ensure only the latest approved documents are in use on-site

• Support ISO documentation filing and compliance requirements

• Manage document retention in accordance with company policies

• Prepare production, inventory, and usage reports

• Organize and maintain Excel data records

• Assist in preparing materials for management meetings

2. ERP System Maintenance

• Maintain and update ERP data (production and inventory records)

• Ensure consistency and accuracy between system data and physical records

• Generate routine and ad hoc reports from the ERP system

3. Cross-Departmental Support

• Organize and maintain records for production, sanitation, equipment, and quality control

• Track and follow up on missing or incomplete documentation

• Support internal and external audit documentation requirements

• Manage document circulation and approval tracking

• Assist in managing and updating training records

Job Requirements:

• Must be able to communicate in Mandarin language to serve Mandarin-speaking customers.

• Diploma or Degree in Business Administration, Food Technology, Supply Chain, or related field, fresh graduate are welcome to apply

• 1–2 years of experience in administrative support, document control, or manufacturing environment (preferably food industry)

• Familiar with ISO 22000, HACCP, or other food safety management systems is an advantage

• Proficiency in Microsoft Excel and Microsoft Office

• Preferable experience with ERP systems or willingness to learn ERP data entry and maintenance

• High attention to detail and strong organizational skills

• Able to handle documentation systematically and maintain accurate records

• Good communication skills for cross-department coordination

• Multitasking, responsible, proactive, and able to work independently with minimal supervision