WAWASAN GAS Hiring! Full Time Commercial Operations Executive in Sarawak - Ricebowl

Wawasan Gas Sdn. Bhd. is seeking a proactive and detail-oriented Commercial Operations Executive to support our growing operations in Miri.

This role is responsible for managing end-to-end commercial activities, including tender participation, quotation preparation, sales order processing, contract administration, procurement coordination, delivery documentation and invoicing support.

The successful candidate will play a key role in ensuring smooth execution of commercial processes from customer enquiry through project completion.

• Monitor tender portals and customer procurement platforms for business opportunities.

• Review RFQs, ITTs, tenders and customer enquiries.

• Coordinate tender submissions and commercial proposals.

• Prepare tender documentation, compliance requirements and submission packages.

• Liaise with principals, suppliers and internal stakeholders to obtain quotations and supporting documents.

• Manage tender submission schedules and ensure deadlines are met.

• Track tender status and follow up on submission outcomes.

• Review customer purchase orders, contracts and commercial terms.

• Maintain contract records, tender registers and project documentation.

• Monitor contractual obligations and key deliverables.

• Coordinate contract clarifications and commercial correspondence.

• Support project handover and completion documentation.

• Prepare and issue quotations to customers.

• Process Sales Orders (SO) accurately and promptly.

• Coordinate customer order fulfilment with suppliers and operations teams.

• Follow up on delivery schedules and order status.

• Maintain accurate records of transactions and customer communications.

• Source and request quotations from suppliers and principals.

• Issue Purchase Orders (PO) and track supplier acknowledgements.

• Follow up lead times and delivery commitments.

• Maintain supplier database and vendor documentation.

• Support vendor registration and renewal activities.

• Coordinate delivery documentation including Delivery Orders (DO) and supporting paperwork.

• Prepare invoice submission documents for Finance.

• Ensure all required documents are complete before invoicing.

• Assist with project close-out documentation and customer requirements.

• Support payment follow-up where required.

• Maintain commercial trackers and document control systems.

• Develop and improve operational procedures and workflows.

• Generate commercial reports and tender activity updates.

• Support digitalisation and process improvement initiatives.

• Ensure proper filing and compliance with company procedures.

• Diploma or Bachelor's Degree in:

  • Business Administration

  • Supply Chain Management

  • Engineering

  • Contract Management

  • Procurement

  • Or related disciplines

• Minimum 3 years of relevant working experience.

• Experience in one or more of the following areas:

  • Tendering

  • Commercial Operations

  • Sales Coordination

  • Procurement

  • Contract Administration

  • Order Processing

• Experience within the following industries will be an added advantage:

  • Oil & Gas

  • Instrumentation

  • Mechanical Products

  • Industrial Supply

  • Engineering Services

  • EPC / EPCM

Preferred experience in:

• PETRONAS tendering environment

• SAP Ariba / SMART by GEP

• Vendor registration processes

• Commercial proposal preparation

• Microsoft Excel (Intermediate to Advanced)

• Microsoft Word

• Microsoft Outlook

• Microsoft Teams

• ERP systems

• Strong organisational and planning skills

• Excellent attention to detail

• Commercially aware and customer focused

• Ability to manage multiple projects and deadlines

• Good negotiation and communication skills

• Strong documentation and record management skills

• Problem-solving mindset

• Self-motivated and able to work independently

We are looking for a candidate who enjoys managing the complete commercial process, not just tender submissions.

The ideal candidate should be comfortable handling:

Tender & Proposal Preparation
Quotations & Commercial Documentation
Sales Order Processing
Purchase Order Coordination
Contract Administration
Delivery Documentation
Invoicing Support
Vendor Registration & Management

• Exposure to major Oil & Gas and industrial customers

• Opportunity to build and grow a new Commercial Operations function in Miri

• Career progression into Senior Commercial Operations Executive or Commercial Manager roles

• Dynamic and growing business environment

• Opportunity to contribute directly to business growth and operational excellence