KDI Garments SDN BHD Hiring! Full Time Business Development - Commercial Admin in Negeri Sembilan, Earn up to MYR 2,100 - Ricebowl

Business Development / Commercial Admin

Job Description

We are looking for a Business Development / Commercial Admin to support our Business Development team in managing customer enquiries, leads, tenders, RFQs, documentation, procurement portals and daily BD coordination.

Key Responsibilities:

• Manage and monitor official company email for customer enquiries, RFQ, PO, tender and business opportunities.
• Monitor ePerolehan, GLC portals, corporate procurement portals, Coupa, Oracle and other customer/vendor systems.
• Identify and record new tenders, RFQs and business opportunities.
• Download tender/RFQ documents and check requirements, deadlines and submission details.
• Prepare tender/RFQ checklists and coordinate supporting documents.
• Maintain and update Customer & Prospect Database.
• Maintain sales pipeline and follow-up records.
• Maintain existing customer and service-area records.
• Handle PO/order coordination with customers and service-area PICs.
• Follow up for incomplete order information or summary orders.
• Prepare complete order information before handing over to the Production Supervisor (PS).
• Coordinate customer information, service-area lists, measurement requirements and special requirements.
• Coordinate with Designer when new design, artwork, logo or specification is required.
• Maintain updated company documents such as SSM, TCC, SST, audit/financial supporting documents, Company Profile, certificates, licences, vendor registrations and other tender documents.
• Monitor document expiry and ensure only the latest documents are used.
• Maintain proper digital filing and records.
• Follow up outstanding customer responses, documents and deadlines.
• Prepare weekly/monthly updates for Business Development.
• Support the Business Development Executive and Sales/Marketing team with customer information, documentation and coordination.
• Escalate commercial decisions, major complaints or important customer issues to the Business Development Executive.

Important:

BD Admin is a support role to Business Development and is not the supervisor of Sales/Marketing.

For customer orders, BD Admin coordinates the information and handover. PS remains responsible for Job Sheet and Production Control, while production/QC/packing/delivery progress will be referred to the company's Job Tracking System.

Requirements:

• Good communication and follow-up skills.
• Good organisational and documentation skills.
• Proficient in Microsoft Office / Excel / Google Sheets.
• Comfortable working with online systems and procurement portals.
• Willing to learn ePerolehan, Coupa, GLC/vendor portals and customer procurement systems.
• Able to manage multiple tasks and deadlines.
• Detail-oriented and responsible.
• Experience in Business Development, Sales Administration, Tender, Procurement, Commercial Admin or similar roles is an advantage.

Working Style:

Monitor → Record → Coordinate → Follow Up → Update → Report

Pay: RM1,800.00 - RM2,100.00 per month

Benefits:

• Additional leave
• Free parking
• Maternity leave
• Parental leave

Work Location: In person