Xetron Solutions Hiring! Full Time Procurement - Administrative Executive in Selangor, Earn up to MYR 2,500 - Ricebowl

JOB RESPONSIBILITIES

• Administration & Documentation: Maintain accurate and organized records of procurement documents, including supplier information, invoices, purchase orders, and other related documentation.
• Sourcing: Negotiate with suppliers on pricing, delivery schedules, payment terms, and other relevant conditions.
• Maintain and regularly update the supplier and product database to support efficient sourcing activities.
• Purchasing: Prepare and issue purchase orders based on approved purchase requisitions.
• Ensure all purchase orders contain accurate item descriptions, quantities, prices, and delivery dates.
• Monitor purchase order status and liaise with suppliers regarding any changes, delays, or outstanding orders.
• Record and process the receipt of services in the SAP system, ensuring they correspond with the details and specifications stated in the purchase order.
• GRN (Services): Prepare and process Goods Receipt Notes (GRN) upon the receipt of goods or services.
• Identify and document any discrepancies between delivered items and purchase orders, and coordinate with suppliers to resolve them.
• API (Hardware & Services): Verify and match supplier invoices against the relevant purchase orders and GRNs to confirm that goods and services have been properly received.
• Liaise with the Finance Department to facilitate timely supplier payments.
• Investigate and resolve invoice discrepancies in coordination with suppliers and relevant internal departments.
• Maintain complete and organized records of invoices and payment transactions for audit purposes.
• Billing: Prepare and issue billing statements for goods and services provided to clients or internal departments based on all open Sales Orders.
• Verify billing details such as quantities, pricing, and payment terms to ensure accuracy.
• Maintain proper billing records and ensure compliance with LHDN e-Invoicing requirements.
• Loan & Consignment: Prepare and maintain documentation for loaner and consignment stock provided to hospitals and clinics.
• Product Code Creation: Create and assign product/part numbers in the system.
• Ensure the part numbering system is standardized and follows the organization's procedures and industry standards.
• Maintain and update the product/part number database to reflect current inventory and product changes.

JOB AUTHORITY

• Access and review Open Sales Order Reports.
• Access Sales Reports by Salesperson.
• Access Inventory Reports.
• Refer to and maintain SOP flowcharts.
• Support and participate in internal audit activities.
• Maintain and update existing supplier listings.
• Evaluate and assess new supplier listings.

COMPETENCY REQUIREMENTS

Qualification / Experience:

• Fresh graduates are encouraged to apply.
• Candidates with at least 1 year of experience in procurement or purchasing are preferred, but candidates without prior experience will also be considered.
• Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement, or a related field.
• Familiarity with the relevant industry, such as manufacturing, retail, or healthcare, will be an added advantage.

Skills, Knowledge, Training & Requirements:

• Proficient in Microsoft Word, Excel, and PowerPoint.
• Familiar with procurement systems, software, and tools.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to analyze market trends and evaluate supplier performance.
• Good verbal and written communication skills.
• Strong negotiation and supplier management abilities.
• High attention to detail with the ability to manage multiple tasks and priorities.
• Good time management skills and ability to meet deadlines.
• Ability to work effectively with internal departments and external suppliers.

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Education:

• Bachelor's (Preferred)

Experience:

• medical devices: 1 year (Preferred)
• procurement or purchasing: 1 year (Preferred)

Work Location: In person