Brown Eyes Production Hiring! Full Time Office Admin in Sabah - Ricebowl

Manage daily office administration and ensure smooth day-to-day operations.

Prepare and manage quotations, invoices, receipts, purchase documents, official letters and other administrative documents.

Use and maintain business systems such as Niagawan for invoicing, customer records and related transactions.

Prepare business proposals, company profiles, presentation decks, reports and supporting documentation.

Assist management in preparing proposals for corporate, government and commercial projects.

Manage customer enquiries through WhatsApp, email, phone calls and other communication channels.

Follow up with customers regarding quotations, bookings, payments and documentation.

Maintain accurate filing systems, customer records, project documents and company databases.

Coordinate appointments, meetings, customer bookings and internal schedules.

Support photography and videography production schedules where required.

Assist with basic HR administration including attendance, leave records, employee documentation and staff files.

Assist with stock, inventory, office supplies, purchasing and company asset records.

Prepare administrative, sales and operational reports when required.

Use AI tools such as ChatGPT, Gemini, Canva AI and other productivity tools to support research, documentation, proposal preparation and workflow efficiency.

Support the management team in improving SOPs, administrative systems and office workflows.

Liaise with photographers, videographers, editors, customers, vendors and other stakeholders.

Ensure all documents, names, dates, pricing and information are checked carefully before submission.

Maintain confidentiality of company, customer, employee and financial information.

Perform other administrative and operational duties assigned by management.