Hkis Education Hiring! Full Time Accounts and Administrative Executive in Negeri Sembilan - Ricebowl

We’re Hiring: Accounts & Administrative Executive

Job Type: Full-time (In-person)

Are you organized, detail-oriented, and passionate about working in an vibrant educational environment? Join our growing school community! We are looking for a reliable Accounts & Administrative Executive to support our daily financial workflows, administrative operations, and customer service tasks.

Role Overview

As an Accounts & Administrative Executive, you will serve as a vital link in managing day-to-day administrative tasks, student fee processing, and general accounting operations. You will also serve as a warm, professional front-of-house representative for our students, parents, and visitors.

Key Responsibilities

1. Finance & Accounting Support

• Issue invoices, official receipts, and process petty cash claims accurately.

• Coordinate billing, tuition fee collections, and follow up on outstanding payments.

• Monitor vendor payments, invoices, and daily operational expenses.

• Collaborate closely with the central Accounts team to ensure precise financial documentation and monthly tracking.

• Assist in managing the school’s administrative budget and inventory of stationery/supplies.

2. Front-of-House & Customer Care

• Act as the primary point of contact for parents, visitors, and vendors (phone, email, and walk-ins).

• Manage visitor logbooks/passes and ensure a welcoming reception area.

• Provide accurate information regarding school programs, admissions, and general inquiries.

• Handle parent inquiries and concerns with tact, professionalism, and care.

3. General Administration & School Operations

• Monitor daily student attendance, contact parents of absent students, and update class teachers.

• Prepare letters, administrative circulars, and maintain up-to-date student and HR records.

• Support school events (e.g., Open Day, Sports Day, Graduation) with logistics, registration, and documentation.

• Draft announcements and assist in managing parent communication channels (e.g., WhatsApp broadcast groups).

• Assist with basic social media updates and capturing photos/videos of school activities as needed.

What We’re Looking For

• Language: Fluent in spoken and written English. (Ability to speak Mandarin is a strong advantage).

• Skills: Proficient in MS Office (Excel, Word) and basic accounting/administrative systems.

• Attributes: Organised, detail-oriented, pleasant personality, patient, and able to multitask effectively in a fast-paced environment.

• Experience: Experience in accounting, customer service, or school administration is an added advantage.

Why Join Us?

• Lunch provided

• Staff excursions & team bonding activities

• Friendly, supportive, and children-focused environment

• Opportunities for career growth and professional development

• Training Provided

• Attractive Pay

How to Apply

If you are excited to be part of our team, please fill out our online application form by clicking the link below:
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