Trans World Confectionery Hiring! Full Time HR OFFICER in Johor, Earn up to MYR 3,500 - Ricebowl

We are looking for a competent, experienced and highly efficient HR & Admin Officer to manage day-to-day Human Resources and administrative functions.

The successful candidate should be hands-on, responsible and able to independently manage HR operations, employee matters, payroll-related processes, government compliance and foreign worker administration.

Candidates with experience using Info-Tech HRMS / Payroll System and handling government agencies will be highly preferred.

RESPONSIBILITIES Human Resources & Administration

• Manage daily HR and administrative operations.
• Support the development, implementation and improvement of HR policies, procedures and internal systems.
• Provide guidance to employees and management on HR policies and procedures.
• Maintain proper employee records, personnel files and HR documentation.
• Monitor employee attendance, leave, overtime, absenteeism and employee information.
• Ensure HR records are properly maintained for internal control and audit purposes.

Payroll & Info-Tech HRMS

• Handle and support monthly payroll processing.
• Maintain employee information, attendance, leave, overtime and payroll-related data in Info-Tech HRMS / Payroll System.
• Check payroll information carefully to ensure accuracy before salary processing.
• Handle payroll-related documentation and statutory contributions where applicable.
• Candidates with hands-on experience using Info-Tech HRMS / Info-Tech Payroll will have an added advantage.

Recruitment & Onboarding

• Manage the full recruitment process from manpower request to employee onboarding.
• Prepare and update job descriptions.
• Post job advertisements and screen candidates.
• Arrange and conduct interviews.
• Prepare employment-related documentation.
• Coordinate new employee onboarding, orientation and induction.
• Monitor probation periods and confirmation evaluations.

Training & Performance Management

• Coordinate employee training and development activities.
• Maintain training records and training matrices.
• Assist in employee performance evaluation and probation assessment.
• Follow up with Department Heads on employee performance and development requirements.

Employee Relations & Disciplinary Matters

• Assist in handling employee disciplinary matters, misconduct, absenteeism, grievances and workplace issues.
• Prepare warning letters, show-cause letters and other HR-related correspondence when required.
• Ensure disciplinary procedures are properly documented and handled fairly.
• Provide HR support and advice to management and Department Heads.

Government & Legal Compliance

The HR Officer must be capable of handling and following up on matters involving relevant government departments and authorities, including:

• Jabatan Tenaga Kerja (JTK)
• Jabatan Keselamatan dan Kesihatan Pekerjaan (JKKP / DOSH)
• Jabatan Imigresen Malaysia
• KWSP / EPF
• PERKESO / SOCSO
• EIS
• Other relevant government agencies when required.

Responsibilities include:

• Submission and renewal of relevant registrations, licences, reports and documentation.
• Liaison with government officers and agencies.
• Monitoring statutory deadlines and compliance requirements.
• Maintaining proper records for inspections and audits.
• Assisting with workplace safety and occupational health documentation.
• Supporting JKKP-related matters, including annual submissions and relevant machinery/equipment registration where applicable.

Foreign Worker Management

• Handle foreign worker administration and documentation.
• Monitor passport and work permit expiry dates.
• Coordinate work permit renewal and Immigration-related matters.
• Maintain proper foreign worker records.
• Assist in hostel/accommodation administration and compliance.
• Liaise with agents and government departments when necessary.
• Ensure foreign worker documentation is properly updated and filed.

Compliance

• Ensure company HR practices comply with applicable Malaysian employment laws and regulations.
• Review employment terms, working conditions, attendance practices and HR procedures for compliance.
• Assist during internal audits, external audits and government inspections.

REQUIREMENTS

• Diploma / Degree in Human Resources, Business Administration, Management or related field.
• Proven working experience as an HR Officer, HR Executive, HR Administrator or similar HR role is preferred.
• Good knowledge of HR functions including:
• Payroll
• Attendance & Leave
• Recruitment
• Training & Development
• Employee Relations
• Performance Management
• Disciplinary Procedures
• Foreign Worker Management
• Good understanding of Malaysian Employment Act and basic labour regulations.
• Experience dealing with JTK, JKKP/DOSH, Immigration and other government agencies is highly preferred.
• Experience handling foreign workers and hostel-related matters will be an advantage.
• Experience using Info-Tech HRMS / Payroll System is highly preferred.
• Candidates without Info-Tech experience may still apply if they have strong HR experience and are willing to learn quickly.
• Proficient in Microsoft Word, Excel and other MS Office applications.
• Strong organizational and time-management skills.
• Able to work independently with minimal supervision.
• Good communication and interpersonal skills.
• Strong problem-solving and decision-making ability.
• High level of integrity, confidentiality and responsibility.
• Able to manage multiple deadlines and follow up on outstanding matters effectively.

PREFERRED CANDIDATE

We are particularly interested in candidates who are:

• Hands-on and able to independently manage HR operations.
• Familiar with Info-Tech HRMS / Payroll.
• Experienced in dealing with JTK, JKKP/DOSH, Immigration and foreign worker matters.
• Organized and strong in documentation and filing.
• Comfortable communicating with government officers, employees and management.
• Able to follow up tasks until completion.
• Familiar with manufacturing/factory HR operations will be an added advantage.

Employment Type: Full-Time
Position: HR & Admin Officer
Industry: Manufacturing / Food Manufacturing
Work Location: Senai, Johor

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Free parking
• Maternity leave

Work Location: In person