Octagon Trading Limited Hiring! Work from Home Administrative Assistant in , Earn up to SGD 6,000 - Ricebowl

We are seeking a meticulous, responsible, and proactive Administrative Assistant to join our Singapore office team and provide comprehensive administrative support for the company's daily operations.

The successful candidate will play a vital role in ensuring smooth daily office operations, assisting management, coordinating internal and external communications, and handling various administrative tasks.

This position requires strong organizational skills, excellent communication skills, and the ability to efficiently handle multiple tasks in a fast-paced international trade environment.

Main Responsibilities:

I. Administrative and Office Support

Responsible for daily office administrative tasks, ensuring efficient and orderly office operations.

Manage company documents, data filing systems, administrative records, and databases.

Responsible for data entry, document organization, scanning, printing, and daily business document processing.

Maintain accurate, complete, and timely updated administrative records.

Assist in managing office supplies, equipment, and daily office arrangements.

II. Business Document and Coordination Support

Assist in preparing, reviewing, and maintaining business-related documents, including reports, invoices, quotations, purchase orders, and other commercial materials.

Follow up on document flow processes to ensure timely organization, updating, and filing of business documents.

Assist in preparing meeting materials, internal reports, and business presentation documents.

Assist in handling basic financial and administrative documents as needed by the company.

III. Communication and Coordination

Handle daily email communication with clients, suppliers, and business partners.

Coordinate internal team communication with external partners and follow up on administrative and business matters.

Assist with information communication and work coordination between the Singapore office and Hong Kong headquarters.

Assist management in arranging meetings, appointments, and related business affairs.

IV. Management Support

Provide administrative support to company management and department heads.

Assist in meeting preparation, including meeting arrangements, agenda preparation, and meeting minutes.

Assist in arranging business travel, including flight bookings, hotel arrangements, and business itinerary planning.

Handle company confidential information with a professional and careful attitude.

Complete other ad-hoc tasks assigned by management.

Job Requirements

Diploma or above in Business Administration, Public Administration, or related fields.

1-3 years of experience in administrative support, office coordination, or related work is preferred.

Experience in trade, logistics, import/export, or international business environments is preferred.

Possesses strong organizational skills, attention to detail, and excellent execution abilities.

Able to prioritize tasks effectively and complete work independently with minimal supervision.

Excellent interpersonal communication skills and a strong team spirit.

Proficient in Microsoft Office software (Word, Excel, PowerPoint).

Excellent English speaking, listening, reading, and writing skills.

Preference will be given to candidates who speak Mandarin for better communication with the regional team and business partners.

Positive work attitude, strong sense of responsibility, trustworthy, and possesses excellent learning ability.

We offer:

An international trade industry work environment.

Opportunities to engage in regional business operations and cross-border business communication.

Excellent career development opportunities within the company.

Competitive salary and benefits; specific salary will be assessed based on the candidate's experience and qualifications.

Job Type: Full-time

Work Location: Singapore

Reporting to: Management Team / Office Manager

Pay: Up to $6,000.00 per month

Benefits:

• Cell phone reimbursement
• Dental insurance
• Flexible schedule
• Free parking
• Parental leave
• Promotion to permanent employee

Work Location: Hybrid remote in Singapore (Singapore, Singapore)