Hirehub Hiring! Full Time Personal Assistant in Johor - Ricebowl

Title: Personal Assistant to Deputy GM

Company Background

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Descriptions:

Government Liaison & Compliance

• Serve as the primary point of contact for government agencies, including MIDA, MITI, Royal Malaysian Customs (JKDM), DOSH, DOE, and local municipal councils.
• Prepare, submit, and monitor progress for various applications such as Manufacturing Licenses, Import Duty Exemptions, and Tax Incentives.
• Stay updated on the latest Malaysian government policies, circulars, and regulatory changes affecting the manufacturing sector.

Executive Administration

• Manage the DGM's daily schedule, including internal meetings, site visits, and external appointments with government officials.
• Prepare official correspondence, including formal letters in Bahasa Malaysia (Surat Rasmi) and English.
• Organize and maintain a systematic filing system for sensitive corporate and regulatory documents.

Communication & Representation

• Accompany the DGM to official meetings with government bodies to take minutes and ensure follow-up on action items.
• Confidently engage with government officers to resolve queries or expedite application processes.

Job Requirements:

• Minimum Diploma or Bachelor's Degree.
• Business Administration, Secretarial Science, or a related field.
• 3–5 years of experience.
• Direct experience dealing with MIDA (for licensing/incentives) and Malaysian Customs (for LMW/exemptions) is a strong advantage.
• Excellent verbal and written communication in both English and Bahasa Malaysia is essential for effective government liaison.
• Familiarity with the Industrial Co-ordination Act 1975 and government online portals such as the Invest Malaysia Portal.
• High degree of integrity and discretion when handling confidential information.
• Strong interpersonal and negotiation skills to build rapport with regulatory officers.
• Proactive, well-organized, and able to work under pressure with minimal supervision.

Salary Range: RM3k - RM6k