Numbers Corporate Pte Ltd Hiring! Full Time Corporate Secretarial Associate in - Ricebowl

Responsibilities

1. Assist the Corporate Secretarial Manager with day-to-day client portfolio administration, including preparing draft documents, tracking work progress and following up with clients.

2. Maintain statutory books, registers and corporate records, including the Register of Registrable Controllers.

3. Assist in preparing notices, agendas, resolutions, proxy forms and minutes for board and shareholder meetings.

4. Assist in preparing and processing annual returns, changes in company officers and share capital, and other statutory filings via ACRA Bizfile, subject to the firm's review and approval procedures.

5. Assist with company incorporations, strike-offs and dormant company filings under the guidance of senior team members.

6. Monitor statutory filing deadlines, maintain internal tracking records and promptly escalate potential delays.

7. Assist with client onboarding, KYC/CDD documentation and periodic reviews in accordance with applicable regulatory requirements and the firm's established compliance procedures.

8. Handle routine client enquiries and liaise with ACRA, IRAS, banks and auditors as required, referring complex or non-routine matters to the relevant senior team members.

9. Undertake other related corporate secretarial and administrative duties as assigned.

Qualifications

• Diploma or equivalent qualification in Accountancy, Banking and Finance, Business, Business Administration, Business Management, Law and Management, or a related discipline.

• Fresh graduates are welcome to apply. Prior corporate secretarial experience is not required.

• Relevant professional qualifications or ongoing professional studies are welcome but not required.

• Good written and verbal communication skills, with the ability to prepare clear and professional corporate documents.

• Meticulous, organised and able to manage work priorities and statutory deadlines effectively.

• Proficient in Microsoft Word, Excel and Outlook.

• Willingness to learn, follow established procedures, seek guidance when necessary and work collaboratively with the team.