Yan Yun Jian Hiring! Full Time Office Administrator in WP Kuala Lumpur, Earn up to MYR 2,800 - Ricebowl

Provide comprehensive administrative support to the team, including managing correspondence, scheduling appointments, and maintaining calendars.

Handle incoming and outgoing mail, faxes, and deliveries, ensuring timely distribution to the appropriate personnel.

Maintain organized and up-to-date filing systems, both physical and digital, for easy retrieval of documents.

Proficiently utilize the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation, data management, and presentation preparation.

Perform accurate and efficient data entry into various company systems and databases.

Assist with meeting preparation, including booking rooms, preparing agendas, and taking minutes when required.

Serve as a point of contact for internal and external inquiries, demonstrating excellent communication and interpersonal skills.

Support the onboarding process for new employees by preparing necessary documentation and providing initial administrative guidance.

Manage office supplies inventory and place orders as needed to ensure adequate stock levels.

Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Manage and maintain the company's filing system, ensuring all documents are organized, accessible, and securely stored.

Perform accurate and efficient data entry for various records, reports, and databases, adhering to established protocols.

Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, edit, and format documents, presentations, and spreadsheets.

Schedule and coordinate meetings, appointments, and travel arrangements for staff, ensuring optimal time management and resource allocation.

Handle incoming and outgoing correspondence, including emails, phone calls, and mail, directing inquiries to the appropriate personnel.

Provide general administrative support to the team, including photocopying, scanning, and preparing meeting materials.

Assist with basic bookkeeping tasks, such as processing invoices and expense reports, under the guidance of the finance department.

Maintain office supplies inventory and place orders as needed to ensure smooth daily operations.

Greet visitors and clients in a professional and welcoming manner, acting as the first point of contact for the company.

Support the implementation and maintenance of office procedures and policies to enhance efficiency and organization.