Icon CT Hiring! Full Time Project Coordinator in Federal Territory, Earn up to MYR 4,000 - Ricebowl

Responsibilities

Project Coordination

• Create and maintain the site schedule, track progress against milestones, and report delays clearly to the project team.
• Prepare daily site logs, progress photos, and simple progress reports for project managers.
• Coordinate deliveries and labour allocation to match short term programme needs and reduce downtime.
• Support site set-up and handover activities, ensuring snag lists are captured and closed.

Site Safety & Compliance

• Conduct routine site checks to ensure PPE use, safe access, and tidy work areas, and raise safety observations when needed.
• Keep site documents up to date, including permits, attendance registers, and basic inspection records.
• Work with supervisors to ensure subcontractors follow site safety briefings and company procedures.
• Coordinate simple remedial actions and follow up until issues are resolved.

Stakeholder Communication

• Liaise daily with subcontractors, suppliers, and the project team to resolve operational issues quickly.
• Facilitate on-site meetings and briefings, and distribute concise meeting notes and action points.
• Serve as the first point of contact for site queries and route technical questions to the right people.
• Ensure handover information and as-built notes are collected for project closeout.

Requirements

Qualifications & Experience

• Minimum of 2 years of hands-on experience in a construction site support or coordination role.
• Diploma or certificate in Civil Engineering, Construction Management, or a related field, or equivalent on-site experience.
• Familiarity with Malaysian site practices and basic site administration tasks.
• Willingness to travel to sites and work typical construction site hours.

Hard Skills & Knowledge

• Competent with MS Office, especially Excel for simple progress trackers and reports.
• Able to read basic construction drawings and understand scope by trade.
• Experience with site documentation, attendance registers, and simple quality checklists.
• Basic knowledge of site safety principles and ability to record non-conformances.

Soft Skills & Qualities

• Clear verbal and written communication in English and Bahasa Malaysia.
• Strong organisational skills, with the ability to prioritise multiple short-term tasks.
• Detail oriented, proactive, and comfortable following up until tasks are closed.
• Team player attitude, calm under pressure, and able to follow instructions from site supervisors.

Ready to keep construction projects running on time and without fuss? Working with us at Icon CT Sdn Bhd means joining a hands-on construction team that delivers practical, well-managed projects across Malaysia. We focus on clear communication, reliable schedules, and safe sites, and we want someone who enjoys organising things on the ground.

As Project Coordinator you will be the builder of site routines and simple systems that help teams turn plans into finished work. You will set up day-to-day workflows, manage reporting rhythms, and keep trades aligned so site activity moves smoothly from start to handover. Your role is practical, on-site, and focused on making operations easier for supervisors and subcontractors.

Your Growth & Impact

• Build a visible portfolio of completed site handovers and snag closures that shows your operational ownership. Use daily logs and progress photos to make your contribution obvious to the project team.
• Expand technical competence by managing drawings, short-term programmes, and basic site checks across multiple trades. Learn to read scope by trade and translate that into clear on-site tasks.
• Strengthen relationships with subcontractors and suppliers to improve delivery timeliness and site morale. Lead concise briefings and follow up on action points so issues are resolved fast.
• Develop reliable reporting habits, from attendance registers to simple progress trackers, so project managers can act quickly with accurate information. Improve how site data is collected and handed over at closeout.
• Position yourself for field supervision or project administration roles by owning compliance, permits, and as-built records. Take responsibility for follow-through until tasks are closed and handover information is complete.