BOUTIQUES EVENTS PTE. LTD. Hiring! Full Time Operations Executive - Senior Operations Executive in , Earn up to SGD 3,800 - Ricebowl

We are looking for a highly organised and proactive Operations Executive / Senior Operations Executive to coordinate the planning and execution of our events. This role plays a key part in ensuring smooth event delivery by managing operational workflows, coordinating logistics, and supporting the team across multiple work streams. You will work closely with internal teams, vendors, suppliers, contractors, venues, and partners from the early planning stages through to on-site execution and post-event wrap-up. We are looking for someone who is detail-oriented, resourceful, hands-on, and comfortable working in a fast-paced events environment. The level of appointment will be determined based on the candidate's experience, capabilities, and ability to independently manage operational workstreams. The role is primarily remote, with on-site attendance required for meetings, site recces, setup and teardown, and during event periods.

Key Responsibilities

Event Planning & Coordination

Support end-to-end event planning, timelines, and deliverables

Coordinate with suppliers, contractors, venues, and partners

Support vendor operational and logistics requirements

Track event requirements, submissions, and compliance documents

Follow up on timelines and outstanding action items to ensure deadlines are met

Operations & Logistics

Plan and prepare operational documents, including floor plans, setup plans, schedules, and checklists

Coordinate event setup, event days, and teardown processes

Support on-site event operations

Identify operational issues and work with relevant teams and partners to resolve them

Recruit, schedule, brief, and manage part-time event staff

Source, purchase, and coordinate logistics and operational items required for the event

Manage event inventory and storage

Data & Reporting

Maintain and manage operational data using Google Sheets

Track operational budgets, invoices, expenses, and costs

Compile post-event reports, data, and operational insights

Design & Materials

Support the creation and updating of event materials, layouts, and decks using Figma

Ensure information is accurate and consistent across internal and external documents

Requirements

Technical Skills

Proficient in Google Sheets

Strong written and spoken English

Mandarin proficiency is advantageous for coordinating with contractors and suppliers, as well as for Taobao procurement

Core Competencies

Highly detail-oriented with strong organisational and time-management skills

Able to manage multiple priorities and deadlines effectively

Proactive and comfortable taking ownership of assigned workstreams

Problem-solver with a calm, solutions-driven approach

Strong follow-up skills and able to keep track of multiple moving parts

Able to communicate and coordinate effectively with internal and external stakeholders

Comfortable working independently, with the level of autonomy depending on experience and seniority

Work Style

Comfortable working in a fast-paced events environment

Willing and able to work weekends during event periods

Flexible and hands-on, especially during setup and event days

Comfortable with responsibilities and working hours varying during peak event periods

Additional Preferred Skills & Experience

Experience in events, exhibitions, or experiential projects

Experience with Figma, Canva, AutoCAD, or Adobe Illustrator