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Nanyang Polytechnic Hiring! Full Time Secretary (Senior Management Office) in - Ricebowl

Secretary (Senior Management Office)

Nanyang Polytechnic

Full Time

Singapore

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Working Location

  • Singapore

Job Description

Responsibilities

[What the role is]

Provide high-level administrative and secretarial support to the senior management team, ensuring smooth operations and coordination of governance-related activities.

[What you will be working on]

Executive Support

  • Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel.
  • Handle first level enquiries from public, colleagues, students and parents.
  • Handle confidential correspondence and documentation.

Office Management

  • Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities.
  • Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets.
  • Works as a team with other Secretaries and cover each other’s duties when required.

Events & Administrative Support

  • Assist in organizing Senior Management related events (e.g. lunches & visits).
  • Support claims and asset-related matters for the Senior Management team.
  • Maintain accurate records and ensure compliance with organizational policies.
  • Manage administrative load and delegate tasks as needed.

[What we are looking for]

  • Prior experience in secretarial or administrative support roles is preferred.
  • Strong organizational, time-management skills and stakeholder management skills.
  • High level of discretion and ability to handle confidential information.
  • Proficiency in Microsoft Office and scheduling tools.

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