Kuala Lumpur Golf & Country Club (KLGCC) Hiring! Full Time Senior Executive, Event Management in Federal Territory - Ricebowl

Job Purpose

Responsible for planning, coordinating and executing Club social and family events, partnerships and activations from concept to completion. The role also supports departmental budget management, maintains the Club-wide event calendar, manages external enquiries and proposals, and coordinates with internal and external stakeholders to ensure successful delivery of events and initiatives.

Key Responsibilities

• Event Planning, Execution & AdministrationPlan and execute Club social and family events, member activities, corporate events, tournaments, partnerships and activations.
• Develop event concepts, proposals, timelines, budgets and operational plans.
• Coordinate all event logistics including venue, F&B, audiovisual, décor, entertainment, transportation and manpower.
• Manage vendors and suppliers, including quotations, negotiations, production timelines and delivery.
• Coordinate the updating, production and installation of Club signage and advertising assets, including banners, posters, hoardings, directional signage and other promotional materials.
• Liaise with designers, vendors and relevant departments to ensure all signage and advertising assets are accurate, up-to-date, properly maintained and aligned with the Club’s branding standards.
• Prepare event proposals, presentation decks, approval papers, budgets and Management updates.
• Coordinate procurement requirements including purchase requisitions, purchase orders, invoices and payment documentation.
• Provide on-site event coordination and resolve operational issues when required.
• Prepare post-event reports and maintain proper event documentation and records.

2. Budget Management & Forecasting

• Monitor and maintain the overall departmental budget, including actual and committed expenditure.
• Prepare and update the monthly budget forecast and highlight significant variances.
• Attend monthly budget/forecast meetings and provide relevant financial updates.
• Support annual departmental budget planning and ensure proper documentation of quotations, POs and invoices.

3. Club Event Calendar

• Maintain and regularly update the Club-wide master event calendar.
• Coordinate with departments to consolidate upcoming events, tournaments, member activities and key Club initiatives.
• Identify potential scheduling conflicts and communicate updates to relevant stakeholders.

4. Enquiries, Partnerships & Proposals

• Review and respond to incoming enquiries on a weekly basis, including partnerships, sponsorships, collaborations, photoshoots/filming and event proposals.
• Coordinate internal assessment and obtain Management approval where required.
• Maintain proper tracking and follow-up of enquiries, proposals and agreed deliverables.
• Evaluate opportunities based on brand suitability, member benefits, operational feasibility and potential commercial value.

5. Stakeholder & Vendor Management

• Build and maintain good working relationships with members, partners, sponsors, vendors, suppliers and internal departments.
• Act as a key point of contact for event-related enquiries and requirements.
• Coordinate closely with Marketing, Golf Operations, F&B, Banquet, Finance, Security and other departments for event delivery.
• Source quotations, negotiate with vendors and monitor agreed timelines and deliverables.

Qualifications & Experience

• Bachelor’s Degree or Diploma in Event Management, Marketing, Communications, Hospitality, Business Administration or a related field.
• Minimum 3–5 years of relevant experience in event management, hospitality, marketing, lifestyle, club operations or a related industry.
• Proven experience in managing events from planning through execution.
• Experience in budget management, forecasting and vendor management is preferred.
• Experience working with multiple internal and external stakeholders will be an advantage.
• Proficient in Microsoft Office, particularly PowerPoint and Excel.

Key Competencies

• Strong event planning and project management skills.
• Good financial and budget management skills.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Good written and verbal communication skills.
• Strong interpersonal, negotiation and stakeholder management skills.
• Detail-oriented, resourceful and able to resolve problems independently.
• Able to work under pressure and outside normal working hours when required for events.
• Good team player with the ability to work across different departments.
• Creative mindset with a good understanding of events, hospitality and customer/member experience.