Ahmad Deniel, Ruben & Co Hiring! Full Time Legal Secretary - Clerk in Federal Territory - Ricebowl

Company Description:

Ahmad Deniel, Ruben & Co. is a progressive, multi-practice Malaysian law firm that delivers exceptional legal solutions with a global outlook. The firm is grounded in integrity, professionalism and continuous improvement, providing responsive and commercially sound advice tailored to clients’ evolving needs. As a forward-thinking practice, it combines strong local insight with high standards of efficiency and care to achieve optimal results. The firm fosters an empowering environment where legal professionals and support teams can develop their skills and pursue professional excellence.

We are seeking a dedicated and detail-oriented Legal Secretary to join our team. The successful candidate will provide essential secretarial and administrative support to our legal team, ensuring smooth and efficient day-to-day operations.

Key Responsibilities:

• Prepare, format and proofread legal documents such as contracts, pleadings and correspondence
• Manage lawyers' calendars, schedule appointments and organise meetings and court dates
• Maintain and organise legal files and documents, both electronically and in hard copy
• Liaise with clients, courts and other external parties in a professional manner
• Handle incoming calls, emails and correspondence on behalf of the legal team
• Conduct basic legal research and assist with case preparation
• Manage billing, timekeeping and legal documentation filing systems
• Ensure confidentiality and security of all firm and client information

Qualification:

• Diploma or Degree in Secretarial Studies, Business Administration, or related field
• At least 1–3 years of relevant experience in a law firm or legal department preferred
• Good knowledge of legal terminology, court procedures and documentation standards
• Excellent command of English and Bahasa Malaysia (spoken and written)
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems
• Strong organisational skills with attention to detail
• High level of discretion and ability to handle confidential information
• Able to work independently and as part of a team
• Positive attitude and a strong sense of responsibility
• Proficiency in Dennings and Mandarin is an advantage.