PXB Engineering Hiring! Full Time Project Administrator in Selangor - Ricebowl

JOB SUMMARY :

• Responsible to support project teams by handling administrative tasks, coordinating documentation, and ensuring smooth communication between stakeholders.
• This role is crucial for maintaining project efficiency, compliance, and organization in various industries, including construction and engineering.
• Works closely with facilitating communication among stakeholders and supporting day-to-day operations on-site and off-site.

KEY RESPONSIBILITIES :

• Assist and provide administration support to Project Management Office (PMO), including site office administration, system administration and document control.
• Consolidate progress updates from site teams and distribute reports to management and clients.
• Maintain records of project milestones, schedules, and outstanding issues.
• Assist in tender process, documents compilation and submission.
• Maintain and update contact lists for clients, consultants, employers, vendors, subcontractors, and project stakeholders.
• Coordinate meetings, prepare meeting minutes, and track action items.
• Liaise with internal departments, vendors, and subcontractors to ensure timely responses and deliverables.
• Generate and update project costing based on PMO’s direction.
• Prepare and submit project progress claim for customer billing.
• Track and maintain insurance policies, including Contractors All Risk (CAR), Workmen Compensation, Public Liability, and other project-related insurances.
• Ensure insurance certificates remain valid throughout the project duration.
• Support compliance with client and regulatory requirementsGenerate & submit KPI report.
• Organize, coordinate, and facilitate weekly Project Operation meeting, including efficient minutes taking.
• Attend IMS (ISO, BCM, etc) internal and external audit and update documents with the latest operation process when required.
• Coordinate site access applications, security clearances, and visitor registrations.
• Maintain site personnel records, access passes, and induction status.
• Monitor compliance with site security procedures and access requirements.
• Manage office supplies and project stationery.
• Provide ad-hoc support to the Business Unit.

SUPERVISION :

• Receives daily supervision and workload from Project Manager.