Medi Beaute Hiring! Full Time Executive Assistant in WP Kuala Lumpur, Earn up to MYR 5,000 + bonus - Ricebowl

Bachelor's degree in Business Administration, Management, or a related field.

Minimum of 3-5 years of proven experience in a senior administrative or executive assistant role, preferably within the beauty/wellness or a related fast-paced industry.

Proficiency in managing complex calendars, scheduling meetings, and coordinating travel arrangements for senior management.

Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines in a demanding environment.

Strong problem-solving abilities and a proactive approach to identifying and resolving administrative issues.

Excellent verbal and written communication skills in English, Mandarin, and Bahasa Malaysia, with the ability to interact professionally with diverse stakeholders.

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM systems for record keeping and data management.

Demonstrated experience in office management, including maintaining supplies, managing vendor relationships, and ensuring a smooth-running office environment.

Ability to handle confidential information with discretion and maintain a high level of professionalism at all times.

Provide comprehensive administrative support to the management team, including managing calendars, scheduling meetings, and coordinating travel arrangements to ensure seamless operations.

Oversee and manage daily office operations, including maintaining office supplies, managing vendor relationships, and ensuring a well-organized and efficient workspace.

Serve as a key point of contact for internal and external stakeholders, handling inquiries, correspondence, and directing them to the appropriate personnel.

Develop and implement efficient record-keeping systems and procedures, ensuring accuracy and accessibility of important company documents and data.

Assist in the preparation of reports, presentations, and other critical documents, utilizing strong Microsoft Office Suite skills and attention to detail.

Manage and maintain the company's CRM system, ensuring data integrity and supporting sales and customer service efforts.

Support HR functions as needed, including onboarding new employees, maintaining employee records, and assisting with HR-related documentation.

Proactively identify and resolve administrative issues, demonstrating strong problem-solving skills and a commitment to improving processes.

Facilitate effective communication across departments, ensuring information flows smoothly and efficiently.

Manage incoming and outgoing mail and deliveries, ensuring timely distribution and proper handling of sensitive documents.