RS Photography Hiring! Full Time Admin - Client Servicing Executive (Events - Media) in , Earn up to SGD 3,000 - Ricebowl

RS Photography is a Singapore photography and video production company. Since 2013 we have delivered over 2,600 assignments for 693 clients, and we run 150 to 160 shoots a month for government agencies, associations and corporate clients: conferences, award ceremonies, exhibitions, national events and corporate portraits.

We are hiring an Admin Executive. Our job title is Admin & Client Servicing Executive (Events & Media). You will be the person our clients deal with day to day, and the person who keeps our bookings, quotations and invoicing running cleanly. It is a single, defined seat reporting directly to the Director. The work is yours to own, not to assist with.

WHAT YOU WILL DO

- Run day-to-day office and admin matters independently

- Be the first reply to client enquiries by email and phone, and stay the named contact through to delivery

- Prepare quotations from our standard rate cards for the Director's approval, and follow up on the ones that go quiet

- Work our daily sales queue: review outreach drafts to event organisers and exhibitors, send the approved batches, and log every reply the same day

- Turn replies into bookings: confirm dates, booth numbers and hours, and prepare quotations from our standard rate cards for approval

- Book and brief our freelance photographers and videographers for busy show weeks, so every confirmed booth has a named crew member

- Raise invoices, submit e-invoices online, and track payment, including government purchase orders and their reference numbers

- Turn confirmed jobs into calendar bookings with complete details: contact person, venue, reporting time, shoot requirements, billing notes

- Prepare the weekly shoot schedule and coordinate between clients and our photographers and videographers

- Assist with tender and quotation submissions on government procurement portals

- Handle HR paperwork: employment letters, work pass applications and renewals

- Keep company documents and vendor registrations current

WHAT WE ARE LOOKING FOR

- At least 2 years in an admin, client servicing, coordination or account support role

- Confident written English. You will be writing to clients directly, often to government officers

- Comfortable writing and sending a high volume of professional emails, and keeping a simple tracker up to date

- Comfortable with numbers: quotations, invoices, purchase orders, simple reconciliation

- Organised under volume. We run 150 to 160 jobs a month; the details are the job

- Working knowledge of Google Workspace or Microsoft Office

- You can use AI tools such as Claude or ChatGPT to draft, summarise and organise work, and you check the output before it goes to a client. You will show us at the interview

- Someone who follows up without being chased

NICE TO HAVE, NOT REQUIRED

- Experience in events, media, production, an agency, or another service business with many small jobs

- Exposure to government procurement: GeBIZ, Vendors@Gov, InvoiceNow, purchase orders

- Experience with work pass applications or HR administration

- Invoicing or bookkeeping software experience

WHAT WE OFFER

- S$2,800 to S$3,000 per month, all fixed, depending on experience

- A 5-day work week, Monday to Friday, 9am to 6pm with a one-hour lunch break

- A defined seat reporting to the Director, with real ownership

- A team of 10 where your work is visible and matters

- Training on our booking, quotation and invoicing process in your first weeks

- CPF, annual leave and public holidays in accordance with the Employment Act

LOCATION

Midview City, 22 Sin Ming Lane #06-82, Singapore 573969, in the Sin Ming and Bishan area. This role is based in our Singapore office and we are not able to sponsor employment passes.

HOW TO APPLY

Apply through Indeed with your CV. Please tell us your earliest available start date. We are hiring now, and candidates who can start sooner will be prioritised.

Pay: $2,800.00 - $3,000.00 per month

Benefits:

• Professional development

Work Location: In person