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ELSA Hiring! Full Time Executive Secretary - THAI Speakers in Federal Territory - Ricebowl

Executive Secretary - THAI Speakers

ELSA

Full Time

KL City, Federal Territory

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Working Location

  • Kuala Lumpur Federal Territory Malaysia

Job Description

Responsibilities

Responsibilities

  • EXECUTIVE SUPPORT
    • Assist CEO in arranging meetings, appointments, and official schedules.
    • Handle travel arrangements, including accommodation, flight bookings, and travel advances or claims.
    • Maintain and update CEO's diary of schedules and appointments.
    • Draft and prepare letters, memos, faxes, and other correspondence as instructed by CEO.
  • OFFICE ADMINISTRATION & COMMUNICATION
    • Type and format official documents, letters, memos, and faxes accurately and promptly.
    • Manage all incoming and outgoing correspondence, including mail, emails, and faxes.
    • Make outgoing telephone calls and screen incoming calls or visitors on behalf of CEO.
    • Respond to routine inquiries and ensure proper communication flow.
  • RECORD MANAGEMENT
    • Maintain proper records, files, and filing systems for CEO's Office.
    • File and safeguard confidential letters and documents with strict confidentiality.
    • Reorganize and maintain an efficient filing system for easy document retrieval.
  • COORDINATION & LIAISON
    • Assist in coordinating Board Meetings and other official meetings, including logistics an documentation.
    • Liaise and coordinate with Government Agencies, Contractors, Operators, and other stakeholders.
    • Arrange appointments and facilitate courtesy visits for CEO.
    • Provide assistance and coordination support to other departments when required.
  • GENERAL SUPPORT
    • Perform general office duties such as photocopying, sending faxes, and managing office supplies.
    • Carry out any other duties as assigned by Chief Executive Officer from time to time.


Requirements

  • Minimum qualification of Diploma in Secretarial Science or other related fields.
  • Minimum 7 years working experience in similar positions reporting to Senior Management position or any other relevant working experience.
  • Good communication in English & Thai (verbal and writing)
  • Good interpersonal skills.

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