GM Oriental Trading Sdn. Bhd. Hiring! Full Time Accounts Payable (AP) Assistant in Johor, Earn up to MYR 3,000 - Ricebowl

Accounts Payable (AP) Assistant

Department: Finance & Accounts
Location: Mount Austin, Johor Bahru
Employment Type: Full-Time
Salary Range: RM 2,200 – RM 3,000 (Commensurate with experience)
Reports To: Branch Manager / Managing Director

Job Purpose

The Accounts Payable (AP) Assistant is responsible for executing day-to-day accounts payable operations, verifying supplier invoices, and maintaining clean disbursement records. Operating in an SME trading and distribution environment, this role ensures accurate 3-way matching, timely vendor statement reconciliations, and smooth payment processing to support internal financial controls and branch operations.

Key Responsibilities:

1. Invoice Processing & 3-Way Matching

• Perform strict 3-way matching by verifying vendor tax invoices against Purchase Orders (POs), supplier Delivery Orders (DOs), and physical stock receiving records.

• Verify pricing accuracy, quantity, trade discounts, payment terms, and required operational sign-offs prior to system posting.

• Post verified AP invoices and credit notes accurately into the accounting software in a timely manner.

• Flag billing discrepancies, missing DOs, or price variances directly to the Branch Manager for verification and resolution.

2. Payment Vouchers & Disbursement Processing

• Prepare payment vouchers (PVs) and schedule online bank transfer batches for Managing Director and Branch Manager review and approval.

• Track payment due dates systematically to prioritize critical supplier settlements and avoid supply holds or late charges.

• Process routine branch expenses, monthly utility bills, petty cash disbursements, and internal staff claims.

3. Vendor Statement Reconciliation & Communication

• Perform monthly vendor statement reconciliations against internal AP ledger balances to identify missing invoices or uncredited returns.

• Communicate professionally with suppliers to follow up on outstanding statements, request missing documents, and clarify payment statuses.

• Maintain up-to-date supplier profile records and banking details within the system.

4. Documentation, Filing & Administrative Support

• Maintain an organized, audit-ready filing system for physical and digital records (vouchers, DOs, invoices, receipts, and bank confirmation slips).

• Support month-end AP closing procedures, assist with age analysis reviews, and record basic monthly supplier accruals.

• Provide clean documentation support during internal audit reviews or statutory audits.

Job Requirements & Qualifications

• Education: Certificate, Diploma, or LCCI in Accounting, Finance, Business Administration, or equivalent.

• Experience: 1–3 years of hands-on accounts payable or clerical accounting experience within a trading, logistics, or SME operational setting._ (Fresh graduates with strong bookkeeping fundamentals will be considered at entry level)_.

• Technical Proficiency:

• Familiarity with SME accounting software SQL Account

• Good working knowledge of MS Excel

• Core Competencies:

• High numerical accuracy and strong attention to detail.

• Good organizational skills to keep track of payment schedules across multiple supplier accounts.

• Professional verbal and written communication skills for daily interaction with internal management and external suppliers.

• Language Requirement: Must be able to communicate in Bahasa Malaysia and basic English, with Mandarin speaking ability preferred and considered a strong advantage.

• Advantage / Bonus Criteria: Short Notice Availability

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Application Question(s):

• How long is your notice period?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Accounts Assistant: 3 years (Preferred)

Work Location: In person