Adecco Hiring! Full Time Corporate Secretary in Federal Territory - Ricebowl

Adecco's client, an investment management firm is seeking a Corporate Secretary to support company secretarial, regulatory compliance and corporate governance activities across its Malaysia and Singapore entities. This role is ideal for candidates with a company secretarial background who are looking to transition into financial services compliance, with hands-on exposure to investment funds, private equity, venture capital and digital assets.

Working closely with senior compliance professionals, you will receive on-the-job training in regulatory requirements and have opportunities to develop your expertise towards a future compliance officer role.

Key Responsibilities

• Company Secretarial & Board Governance: Prepare board meeting agendas, papers and resolutions, maintain records of board decisions, and follow up on action items.
• Regulatory Compliance: Assist with regulatory submissions, reporting and notifications, maintain compliance calendars, and monitor updates to relevant regulatory requirements.
• AML/CFT & KYC: Support client due diligence, periodic KYC reviews, name screening and compliance record-keeping.
• Compliance Monitoring: Maintain compliance registers covering incidents, conflicts of interest, gifts, personal trading and outsourcing. Assist with policy updates, audits and regulatory inspections.
• Investment & Fund Governance: Review investment-related documentation, investor onboarding and subscription documents from a compliance perspective. Coordinate with fund administrators, trustees, auditors and legal counsel.
• Reporting & Documentation: Prepare compliance reports for senior management and the Board, ensuring accurate documentation and adherence to internal policies and regulatory requirements.

Requirements

• 4–6 years of experience in company secretarial or corporate governance roles, either in-house or within a corporate secretarial firm.
• A degree or professional qualification in Law, Corporate Administration, Accounting, Finance or a related discipline.
• Experience in financial services, investment funds or regulated entities will be an advantage.
• Strong interest in investments, private markets, financial services or regulatory compliance.
• Excellent attention to detail, sound judgment when handling confidential information, and the ability to manage multiple deadlines across different jurisdictions.
• Strong written and verbal communication skills in English. Proficiency in Bahasa Malaysia or Mandarin would be an advantage.

What’s on Offer

• A career transition from company secretarial work into investment management compliance.
• Hands-on training and mentorship from experienced compliance professionals.
• Exposure to private equity, venture capital, investment funds, structured products and digital assets.
• Opportunities to work closely with senior leadership and gain insight into investment transactions and fund governance.
• A potential career pathway towards a compliance officer position.