Dualtap Building Management Hiring! Full Time HR Executive Cum Admin Support in Johor, Earn up to MYR 3,300 - Ricebowl

1. Recruitment & Onboarding

a. Prepare job advertisements and post them

b. Screen CVs, arrange interviews and coordinate with Property Managers for site positions (Building Manager, Admin Executive, Technician, General Worker).

c. Prepare offer letters, employment contracts and onboarding packs.

d. Conduct orientation and ensure new staff complete all documentation (IC copy, bank details, EPF/SOCSO/EIS registration).

2. Payroll & Statutory Compliance

a. Compile monthly attendance, overtime, allowances and leave data for payroll processing.

b. Coordinate with Accounts on payroll recharges to each JMB/MC for site-based staff.

3. Leave, Attendance & Records

a. Maintain leave records, attendance and medical certificates for head office and site staff.

b. Keep complete and confidential personnel files for every employee.

c. Track probation, confirmation, contract renewal and resignation dates.

4. Employee Relations & Discipline

a. Handle staff queries on salary, benefits and company policy.

b. Prepare warning letters, show-cause letters and support domestic inquiry processes.

c. Manage exit procedures: resignation acceptance, clearance forms, final pay and certificate of service.

5. Policy, Training & Compliance

a. Keep the Employee Handbook and SOPs current with the Employment Act 1955 (as amended), Minimum Wages Order and related regulations.

b. Coordinate HRD Corp levy and claimable training.

c. Support OSHA 1994 requirements, including safety briefings and records for site staff.

d. Maintain foreign worker records (permits, levy, FOMEMA, insurance) where applicable.

e. Coordinate the annual performance appraisal exercise.

Key Responsibilities — Admin Support for Property Management

1. Site Manpower Administration

a. Track headcount, rosters and vacancies at each managed property against the approved manpower in the JMB/MC agreement.

b. Prepare manpower requests, staff replacement notices and related letters to committees.

2. Documentation & Correspondence

a. Maintain a filing system (physical and digital) for each property: agreements, insurance, licences and correspondence.

3. AGM Meeting Support

a. Assisting preparation of AGMs and EGMs under the Strata Management Act 2013, including notices, attendance and venue.

4. Office & General Administration

a. Manage office supplies, stationery, petty cash support and company assets (laptops, phones, access cards, uniforms).

b. Handle courier, incoming mail and company licence renewals.

c. Support the Property Managers with reports, weekly updates and other tasks assigned by management.

Pay: RM2,000.00 - RM3,300.00 per month

Benefits:

• Flexible schedule
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Johor Bahru: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• HR: 2 years (Required)

Location:

• Johor Bahru (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person