HR & ADMINISTRATIVE EXECUTIVE

People. Operations. Organisation.

We are looking for a responsible, meticulous and well-organised HR & Administrative Executive to join our growing team.

The successful candidate will be responsible for managing the Company's day-to-day human resource functions while providing administrative and operational support to ensure the smooth running of the business.

This role requires someone who is hands-on, resourceful, able to work independently and comfortable handling multiple responsibilities in a fast-paced SME environment.

Key Responsibilities

A. Human Resource Management

• Manage the full recruitment process, including job advertisements, screening, interview arrangements and onboarding of new employees.

• Maintain and update employee records, attendance, leave records and staff particulars.

• Prepare employment contracts, confirmation letters, promotion letters, warning letters and other HR-related correspondence.

• Monitor employee probation, contract renewals, confirmations and resignations.

• Administer employee benefits, medical claims, leave entitlements and other staff welfare matters.

• Handle staff enquiries, employee relations, grievances and disciplinary matters.

• Ensure HR policies and practices comply with Singapore Employment Act, MOM regulations and other relevant statutory requirements.

• Assist in reviewing and implementing HR policies, procedures and employee handbook.

• Liaise with MOM, CPF Board and other relevant government authorities on HR-related matters.

B. Administrative & Operational Support

• Handle general office administration and day-to-day administrative matters.

• Manage office supplies, stationery, pantry supplies and maintenance arrangements.

• Coordinate with external vendors, service providers and business partners.

• Handle company documentation, filing, correspondence and records management.

• Assist in preparing business letters, reports, presentations and other administrative documents.

• Coordinate office matters, meetings, appointments and other arrangements for Management.

• Assist in maintaining office facilities and ensuring a well-organised working environment.

• Support Management in various administrative and operational assignments as required.

C. Management Support

• Provide administrative support to Management on daily business operations.

• Assist in coordinating matters across different departments to ensure smooth workflow and communication.

• Identify opportunities to improve administrative procedures and operational efficiency.

• Undertake ad-hoc assignments and projects as assigned by Management.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.

• Preferably 2–4 years of relevant HR and administrative experience.

• Good working knowledge of Singapore Employment Act, MOM regulations and CPF requirements.

• Experience in payroll processing, recruitment and general HR administration.

• Proficient in Microsoft Office, particularly Word and Excel.

• Good written and verbal communication skills.

• Able to work independently, multi-task and manage priorities effectively.

• Meticulous, organised, responsible and able to maintain confidentiality.

• Positive working attitude, resourceful and willing to take ownership of responsibilities.

What We Are Looking For

We are looking for someone who is:

• Proactive and takes initiative in completing assigned tasks.

• Meticulous and attentive to details.

• Responsible and trustworthy when handling confidential information.

• Flexible and adaptable in handling different aspects of HR and administration.

• A team player with good interpersonal and communication skills.

Join our team and grow with us as we continue to build and strengthen our business!