Babel Fit Hiring! Full Time Human Resource Executive in Selangor, Earn up to MYR 6,000 - Ricebowl

Job Purpose

A Junior HR Executive or HR Assistant provides foundational administrative and operational support to the HR department. Unlike a senior role that independently manages the full HR spectrum and handles complex employee relations, the junior position focuses on executing daily HR tasks, maintaining accurate personnel data, and coordinating basic recruitment, onboarding, and training logistics under the direct supervision of senior HR staff or Management.

​Key Responsibilities

• ​HR Administration & Data Entry: Create, update, and maintain physical and digital employee personnel files, employment contracts, and the HR Information System (HRIS). Ensure 100% confidentiality of all records.
• ​Recruitment & Onboarding Support: Post approved job advertisements, conduct initial resume sorting, schedule candidate interviews, and prepare onboarding documents and workstations for new hires.
• ​Time, Attendance & Payroll Prep: Monitor daily staff attendance and leave records. Compile monthly overtime, medical certificates, and expense claims, ensuring they are verified before handing them over to the payroll processor.
• ​Training & L&D Coordination: Register employees for internal and external training sessions, book venues, distribute training materials, and assist in compiling documents for HRD Corp (HRDF) grant applications and claims.
• ​Employee Welfare & Basic Inquiries: Act as the frontline point of contact for routine employee questions (e.g., checking leave balances, explaining how to submit claims). Assist in organizing staff engagement activities, annual dinners, and welfare programs.
• ​Offboarding Logistics: Assist in the administrative offboarding process, such as collecting company assets (laptops, access cards, uniforms) and ensuring exit clearance checklists are completed.

​Authority & Decision-Making Limitations

• ​This is strictly a support and execution role with no final decision-making authority.
• ​The Junior HR professional cannot hire, fire, issue formal disciplinary letters (e.g., warning or show-cause letters), or approve salary adjustments.
• ​All employee grievances, statutory disputes, and complex operational matters must be immediately escalated to the Senior HR Executive or Department Head.

​Candidate Specifications

• ​Education: Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• ​Experience: 0 to 2 years of corporate experience (highly suitable for fresh graduates or entry-level administrators).
• ​Skills: High proficiency in Microsoft Office (specifically Excel and Word), strong organizational skills, and strict attention to detail.
• ​Knowledge: Basic, foundational awareness of the Malaysian Employment Act 1955 and statutory bodies (EPF, SOCSO, EIS).
• ​Attributes: Approachable, highly organized, and capable of maintaining strict confidentiality regarding payroll and personal data.

Pay: RM2,500.00 - RM6,000.00 per month

Benefits:

• Dental insurance
• Gym membership
• Health insurance
• Opportunities for promotion
• Professional development
• Vision insurance

Work Location: In person