AMITY GLOBAL INSTITUTE PTE. LTD. Hiring! Full Time Facilities - Security Coordinator - Executive in Central Region (Singapore), Earn up to SGD 2,600 - Ricebowl

Job Purpose

The Facilities &Security Coordinator / Executive is responsible for the smooth operation, safety, and security of the institute’s premises.  The incumbent will manage daily facilities, operations, vendor coordination, safety compliance, and emergency preparedness, ensuring a safe and efficient environment for staff, visitors, and students.

Key Responsibilities

Facilities & Operations Management:

·      Oversee the day-to-day functioning of institute facilities, including security, cleaning, and general maintenance.

·      Ensure all security and safety protocols are adhered to and regularly reviewed.

·      Monitor and manage facility readiness, including power, water systems, and building infrastructure.

·      Coordinate with service providers for preventive maintenance and repairs.

Office Administration:

·      Maintain accurate filing systems and records (digital and hard copy).

·      Perform data entry and maintain facilities databases.

Procurement & Vendor Coordination:

·      Handle office purchases, from stationery supplies to facility services.

·      Liaise and coordinate with vendors and contractors for cleaning, security, and maintenance services.

·      Review vendor performance and ensure service standards are met.

Financial Administration:

·      Process expense claims and vendor payments via the Justlogin system.

·      Track and monitor facilities-related expenses to stay within budget.

Safety &Compliance:

·      Ensure compliance with local regulations and institute safety policies.

·      Develop, review, and improve safety protocols and standard operating procedures.

·      Conduct regular safety audits and inspections.

Emergency Management:

·      Manage fire safety systems and emergency response plans.

·      Train staff on safety rules, fire drills, and emergency preparedness.

·      Lead emergency response readiness for situations such as fire alarms, power outages, and water leaks.

Reception &Customer Service:

·      Act as the first point of contact for visitors and staff.

·      Manage reception duties including answering phone calls, handling mail deliveries, and attending to visitor needs.

Project Management:

·      Support facilities-related projects such as office renovations, space planning, and security system upgrades.

·      Track project timelines, coordinate stakeholders, and ensure smooth execution.

Other Responsibilities:

·      Maintain an updated inventory of facilities equipment and supplies.

·      Support event setups and logistics coordination.

·      Perform any other duties as assigned by the Senior Duty Manager.

Qualifications and Requirements:

·      Diploma in Facilities Management, Business Administration, or related field.

·      Valid security licence will be an advantage.

·      At least 1 year of relevant experience in facilities and security management.

·      Familiarity with safety regulations and emergency procedures.

·      Strong organizational and communication skills.

·      Proficient in MS Office and administrative systems (experience with Justlogin is an advantage).

·      Able to work independently and handle multiple tasks efficiently.