Khai Shian Construction Hiring! Full Time Administrative Assistant in WP Kuala Lumpur, Earn up to MYR 3,500 - Ricebowl

Requirements

• Education & Experience:

  • Diploma or Bachelor’s Degree in Business Administration, Engineering, Construction Management, or a related field.

  • Minimum 1–3 years of document control experience in the construction sector (subcontractor experience is highly preferred).

• Technical Skills:

  • Hands-on experience with construction document control platforms (e.g, Autodesk Construction Cloud (ACC), Aconex, SharePoint, or Google Drive).

  • Proficient in Microsoft Office (Word, Excel, Outlook) and PDF editing tools (Adobe Acrobat / Bluebeam).

• Key Competencies:

  • High attention to detail, strong organizational habits, and systematic filing skills.

  • Solid understanding of construction submittal processes (RFIs, AFIs, MRIs, Shop Drawings).

  • Good command of English and Bahasa Malaysia (written and spoken). Ability to communicate in Mandarin is an added advantage.

Key Responsibilities

• Document Management & Submission:

  • Prepare, log, register, and transmit project documents, including Approval for Information (AFI), Material Review Requests (MRI), technical submittals, shop drawings, Method Statements, and inspection requests.

  • Ensure all document submittals follow the main contractor's and client’s project coding systems, standards, and workflow procedures.

• Database & Software Administration:

  • Maintain and update electronic document management systems (EDMS) such as Autodesk Construction Cloud (ACC) / BIM 360, Aconex, or internal servers.

  • Upload, organize, and archive incoming and outgoing site correspondence, drawings, site instructions, and variation order notices.

• Tracking & Quality Control:

  • Track approval statuses of submitted documents and follow up with main contractor engineers or consultants for timely response.

  • Quality-check all incoming and outgoing documents for correct formatting, signatures, and completeness prior to formal distribution.

  • Maintain updated Master Document Registers (MDR) and drawing revision logs to ensure site teams work with current revisions.

• Site & Administrative Support:

  • Assist project managers and site engineers with administrative documentation, site meeting minutes, and handover/closeout dossier compilation.

  • Archive final project deliverables, O&M manuals, and as-built documentation upon project completion.

• Annual leave, sick leave,
• EPF, SOCSO
• Annual bonus