Poet Technologies Hiring! Full Time Specialist, General Administration in South West - Ricebowl

The incumbent will manage the general administration and facilities of the office, covering office supplies, maintenance, business travel and vendor services within approved budgets and policies.

Job Responsibilities

• Manage day-to-day office operations, including pantry supplies, stationery, meeting rooms and office equipment.
• Plan and coordinate company lunches within budget, and handle mail, couriers, reception and visitors.
• Maintain administrative records and respond promptly to employee requests.
• Coordinate cleaning, pest control, maintenance and repairs; liaise with building management, landlord and contractors.
• Track preventive maintenance and support office improvement or relocation projects.
• Arrange flights, accommodation and ground transport in line with the company travel policy, and maintain travel records.
• Obtain quotations, raise purchase requests, monitor vendor performance and track contract renewals.
• Verify invoices and submit them for timely payment.
• Maintain the asset register, manage access cards and visitor registration, and coordinate fire drills and safety compliance.
• Track administrative spend against budget, prepare reports and improve procedures.

• Diploma or Bachelor’s degree in Business Administration, Management, Facilities Management or a related discipline.
• At least 3 years of experience in general administration, office management or facilities coordination.
• Knowledge of facilities, vendor management and basic procurement; familiarity with Singapore workplace safety and health requirements is an advantage.
• Organized, detail-oriented and able to manage multiple priorities independently.
• Proficient in Microsoft Office, with good interpersonal and communication skills.