JAJAN VIRAL WHOLESALES CITY SDN BHD Hiring! Full Time PURCHASING ADMIN (FMCG) in Selangor, Earn up to MYR 3,000 - Ricebowl

Job Responsibilities

1. Purchase Order (PO) Management

• Prepare, issue and process Purchase Orders (PO) based on approved purchase requests.
• Ensure all purchase orders contain accurate product descriptions, quantities, prices and supplier details.
• Follow up on pending purchase orders and ensure timely delivery of goods.

2. Supplier Coordination

• Communicate and liaise with suppliers regarding product availability, pricing, quotations and delivery schedules.
• Request quotations from suppliers and compare prices before proceeding with purchases.
• Follow up with suppliers on delayed, incomplete or incorrect deliveries.
• Maintain good working relationships with suppliers.

3. Purchasing Documentation

• Maintain and update all purchasing records, including purchase orders, quotations, invoices and delivery orders.
• Ensure all purchasing documents are properly filed and recorded.
• Check supplier invoices against purchase orders and delivery orders to ensure accuracy.

4. Stock & Inventory Monitoring

• Monitor stock levels and identify items that require replenishment.
• Coordinate with warehouse and outlet departments regarding stock requirements.
• Ensure purchasing quantities are based on actual stock levels and sales demand.
• Highlight slow-moving, excess and near-expiry stock to the Purchasing Manager.

5. Delivery & Receiving Coordination

• Coordinate with suppliers and warehouse teams to ensure goods are delivered according to schedule.
• Follow up on short deliveries, excess quantities, damaged goods and incorrect items.
• Ensure discrepancies are reported and communicated to the relevant departments.
• Monitor outstanding and backorder items.

6. Pricing & Cost Control

• Update and maintain supplier price lists.
• Compare supplier prices to obtain competitive purchasing costs.
• Monitor price changes and inform the Purchasing Manager of any significant increases.
• Ensure purchases are made within the approved budget.

7. Data Entry & System Management

• Key in purchasing information accurately into the company's system.
• Update product information, supplier details and purchasing records.
• Ensure all purchasing transactions are recorded correctly and promptly.
• Maintain accurate and up-to-date purchasing databases.

8. Reporting & Administrative Support

• Prepare daily, weekly and monthly purchasing reports when required.
• Prepare outstanding PO reports and supplier delivery status reports.
• Assist the Purchasing Manager with purchasing-related administrative tasks.
• Perform other duties and responsibilities assigned by the Management from time to time.

Pay: RM2,500.00 - RM3,000.00 per month

Work Location: In person