Temasek Hiring! Full Time Senior Executive Assistant in - Ricebowl

Introduction

Responsibilities

Executive & Strategic Support

• Provide high-level executive support to senior leadership, exercising sound judgement, discretion and professionalism in managing priorities, confidential matters and strategic engagements.
• Manage complex executive calendars, proactively prioritising commitments, resolving scheduling conflicts and optimising executives' time.
• Anticipate upcoming priorities, ensuring executives are well-prepared with relevant materials, briefing notes and key information.
• Coordinate senior-level meetings, leadership engagements, board-related activities, conferences and stakeholder interactions across multiple time zones.
• Facilitate meeting preparation, follow-up and execution, ensuring decisions, action items and deliverables are tracked through to completion.
• Prepare high-quality presentations, reports, communications and executive briefing materials.

Project Management & Change Enablement

• Drive and manage assigned projects, initiatives and special assignments from planning through execution, ensuring timely delivery and successful outcomes.
• Coordinate cross-functional stakeholders, manage project timelines, track milestones and provide regular progress updates.
• Support organisational change initiatives, new processes, systems implementations and business transformation efforts.
• Act as a change champion by helping teams adopt new ways of working and ensuring smooth implementation of business initiatives.
• Identify opportunities to improve processes, workflows and operating efficiencies, recommending practical and scalable solutions.

Stakeholder Management

• Serve as a trusted point of coordination between senior leaders and key internal and external stakeholders.
• Build strong relationships across functions, geographies and levels of seniority to facilitate effective collaboration and execution.
• Exercise sound judgement in managing requests, prioritising competing demands and escalating matters requiring executive attention.
• Handle highly confidential and sensitive information with the utmost discretion and integrity.

Business Operations & Execution

• Partner closely with executives to translate strategic priorities into actionable plans and follow-through activities.
• Monitor and track key business priorities, ensuring timely completion of deliverables and follow-up actions.
• Conduct research, gather insights and support decision-making through effective analysis and coordination.
• Demonstrate a hands-on, action-oriented approach to resolving issues, removing roadblocks and driving outcomes.

Travel & Expense Management

• Manage complex domestic and international travel arrangements, including itineraries, accommodation, transportation, visas and schedule changes.
• Coordinate corporate card administration and expense claims, ensuring accurate and timely submission in accordance with company policies.

Requirements

• Minimum 10-12 years of executive support experience, including significant experience supporting C-suite executives or senior leadership teams.
• Demonstrated ability to operate independently with a high degree of judgement, discretion and ownership.
• Proven experience managing complex calendars, competing priorities and fast-changing business requirements.
• Strong project management capabilities with experience driving initiatives or workstreams from end to end.
• Experience supporting organisational change, business transformation or process improvement initiatives is highly desirable.
• Business-savvy, resourceful and highly proactive, with the ability to anticipate needs and drive matters to completion.
• Strong problem-solving skills and the ability to navigate ambiguity in a fast-paced environment.
• Excellent organisational skills with exceptional attention to detail and follow-through.
• Outstanding written and verbal communication skills, with confidence interacting with senior stakeholders.
• Strong interpersonal skills and a demonstrated ability to build trusted relationships across different cultures and levels of seniority.
• Digitally savvy with advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint, and comfortable adopting new technologies and tools.
• Diploma, A-Level, secretarial qualification or equivalent.
• Adaptable, resilient and execution-focused, with a continuous improvement mindset.
• AI fluency and curiosity are highly preferred, with the ability to leverage AI-powered productivity tools and digital technologies to enhance efficiency, streamline workflows, improve decision-making and support business operations, demonstrated ability to adopt and champion new technologies, automation tools and innovative ways of working will be advantageous.