Xionex Hiring! Full Time Office Operations Manager in Federal Territory - Ricebowl

Company: Xionex

Location: Malaysia

Employment Type: Full-time

Xionex is a GenAI-native technology company focused on transforming banking and insurance operations through intelligent automation, AI-powered workflows, and next-generation technology solutions.

As Xionex continues to grow, we are looking for an Office Operations Manager to take ownership of our office environment and administrative operations, ensuring the company runs smoothly and professionally on a day-to-day basis.

The Office Operations Manager will oversee the company's office administration and workplace operations. This is a hands-on role suited to someone who is highly organized, resourceful, and comfortable taking ownership of multiple areas of office operations.

You will work closely with management and employees to ensure the workplace is well managed, efficient, and ready to support the company's growth.

Office & Workplace Operations

• Oversee the day-to-day running of the Xionex office.
• Ensure the office is clean, organized, functional, and professionally maintained.
• Coordinate office facilities, maintenance, utilities, security, access cards, and building-related matters.
• Liaise with landlords, building management, contractors, and external service providers.
• Manage office equipment, furniture, pantry supplies, stationery, and general office requirements.
• Coordinate office setup, workspace arrangements, renovations, relocations, and expansion when required.

Administration

• Establish and maintain effective office administration processes and procedures.
• Maintain office records, documentation, agreements, licenses, and administrative files.
• Manage incoming and outgoing correspondence and general administrative matters.
• Coordinate meetings, visitors, company events, and other office activities.
• Support management with general administrative and coordination requirements.

Employee Workplace Support

• Coordinate workplace arrangements for new and existing employees.
• Support employee onboarding from an office and workplace perspective, including workstations, access, equipment, and other requirements.
• Act as the main point of contact for employees regarding office-related matters.
• Help maintain a professional and positive workplace environment.

Office Expenses & Services

• Monitor office-related expenses and administrative budgets.
• Coordinate quotations and service arrangements for office requirements.
• Maintain effective relationships with service providers and ensure agreed services are delivered properly.
• Identify practical ways to improve efficiency and manage office operating costs.

General Business Support

• Provide administrative and operational support to management.
• Assist with company events, meetings, business visits, and other corporate activities.
• Support ad-hoc projects and initiatives as required.
• Take ownership of administrative issues and