Jazam Sepakat Hiring! Full Time Human Resources cum Admin in Selangor, Earn up to MYR 3,000 - Ricebowl

1. HUMAN RESOURCE MANAGEMENT

• Coordinate manpower allocation, staff transfers and branch staffing requirements.
• Manage the full recruitment process, including job posting, candidate screening, interview coordination, selection and onboarding.
• Coordinate employee probation, confirmation, contract renewal and termination processes.
• Prepare employment-related documents, including offer letters, employment contracts, confirmation letters, transfer letters and other HR correspondence.
• Communicate HR policies, procedures and company announcements to branch supervisors and employees.
• Handle employee enquiries and provide guidance on HR policies, procedures and employment matters.
• Perform other HR and administrative duties as assigned by management.

2. PAYROLL & COMPENSATION

• Process monthly payroll accurately and within the stipulated timeline.
• Manage salary adjustments, allowances, overtime, deductions, incentives and other payroll-related matters.
• Ensure timely submission and payment of statutory contributions, including EPF, SOCSO, EIS.
• Prepare and verify payroll reports, pay-slips, EA Forms and other relevant payroll documents.
• Maintain proper payroll records and ensure confidentiality of employee salary information.

3. ATTENDANCE & LEAVE MANAGEMENT

• Monitor and manage employee attendance, punctuality, overtime and absenteeism.
• Maintain accurate attendance records through the company's attendance management system.
• Manage employee leave applications, balances and records, including annual leave, medical leave, unpaid leave and other applicable leave.
• Coordinate manpower arrangements and attendance monitoring across branches.
• Investigate attendance discrepancies and follow up with employees or supervisors where necessary.

4. EMPLOYEE RELATIONS & DISCIPLINARY MANAGEMENT

• Handle employee grievances, complaints, misconduct and workplace disputes.
• Conduct preliminary investigations and gather relevant information regarding employee misconduct.
• Prepare and issue Show Cause Letters (SCL), warning letters and other disciplinary documents.
• Coordinate Domestic Inquiry (DI) proceedings where necessary.
• Ensure disciplinary actions are conducted fairly, consistently and in accordance with company policies and applicable employment laws.
• Maintain proper records of disciplinary cases and employee-related investigations.
• Provide guidance to management and supervisors on employee relations matters.

5. TRAINING & PERFORMANCE MANAGEMENT

• Develop, implement and maintain performance appraisal forms and evaluation procedures.
• Monitor probationary employee performance and coordinate confirmation reviews.
• Assist management in developing employee performance improvement plans (PIP).
• Coordinate training-related matters with HRD Corp, including claims and documentation where applicable.

6. EMPLOYMENT LAW & STATUTORY COMPLIANCE

• Ensure HR practices comply with the Employment Act 1955 and other applicable Malaysian labor laws.
• Monitor changes in employment legislation, statutory requirements and HR practices.
• Ensure proper documentation and compliance with employment-related requirements.
• Manage foreign worker employment documentation, including work permits, renewals and related immigration matters.
• Liaise with government authorities such as KWSP, PERKESO, HASiL, HRD Corp and Immigration Department.
• Ensure proper maintenance of employee records and statutory documentation.

7. GENERAL ADMINISTRATION

• Manage office administration, stationery, office supplies and other administrative requirements.
• Coordinate company asset management, including issuance, tracking and maintenance of company property.
• Manage company documents, filing systems and administrative records.
• Assist in preparing administrative reports, memos, letters and other official documents.
• Ensure the office environment is organised and administrative operations run smoothly.

Pay: RM2,600.00 - RM3,000.00 per month

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• HR & Administration: 3 years (Required)

License/Certification:

• Driving License (Required)

Willingness to travel:

• 100% (Preferred)

Work Location: In person