Besuto Auto (M) Hiring! Full Time Executive Assistant in 81300, Earn up to MYR 2,500 + additional compensation - Ricebowl

Bachelor's degree in Business Administration, Communications, or a related field.

1-2 years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.

Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets, Forms).

Excellent written and verbal communication skills in English and Bahasa Malaysia.

Experience in creating and managing online forms (e.g., Google Forms) for data collection and reporting.

Ability to reconcile documents accurately and efficiently.

Skilled in recording daily activities and preparing comprehensive weekly and monthly job completion reports.

Capability to gather and update production output reports from each department.

Strong organizational and time-management skills with the ability to prioritize tasks effectively.

Discretion and professionalism in handling confidential information.

Manage and organize the Director's calendar, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and efficiency.

Prepare and edit correspondence, communications, presentations, and other documents, utilizing strong skills in Microsoft Word and Excel, as well as Google Suite applications like Google Sheets and Google Forms.

Coordinate and liaise with internal departments and external stakeholders to gather information and ensure smooth communication flow, particularly in relation to production output reports.

Maintain organized and up-to-date filing systems, both physical and digital, for important company documents and records, ensuring easy retrieval and confidentiality.

Assist in the reconciliation of documents and financial records as required, demonstrating attention to detail and accuracy.

Record daily activities and progress, compiling comprehensive weekly and monthly job done reports for management review, highlighting key achievements and areas for improvement.

Proactively identify and implement process improvements within administrative functions to enhance overall operational efficiency for the 21-person company.

Serve as a primary point of contact for inquiries directed to the Director's office, handling them professionally and efficiently in both English and Bahasa Malaysia.