ETeam Hiring! Full Time Buyer in - Ricebowl

Procurement Ops Specialist

Position Summary

The Procurement Ops Specialist is responsible for supporting procurement and business operations activities across multiple regions, ensuring critical operational processes are executed accurately and efficiently. This role provides support for compliance coordination, SAP transaction processing, Ariba catalog administration, training development, reporting, and process improvement initiatives.

The successful candidate will collaborate with global stakeholders across Asia and the United States while supporting operational excellence, automation programs, and continuous improvement efforts.

Key Responsibilities:

Compliance & Operational Coordination

• Coordinate monthly SOX Invoice Resolution (IR) activities across global stakeholders to ensure compliance requirements are completed accurately and within established timelines.
• Monitor completion status, follow up on outstanding actions, and support timely submission of required compliance documentation.
• Maintain operational records and provide support for audit and compliance-related inquiries.

Goods Receipt Processing

• Perform Goods Receipt (GR) transactions in SAP to support procurement and accounts payable processes.
• Investigate and resolve issues related to receipt processing and supplier invoice discrepancies.
• Partner with internal stakeholders to ensure timely and accurate transaction processing.
• Support operational workload across APAC and other regions as required.

Ariba Catalog Administration

• Administer and maintain Ariba catalogs, including CIF and PunchOut catalogs.
• Coordinate with suppliers and stakeholders to support catalog setup, updates, testing, and issue resolution.
• Ensure catalog content accuracy, compliance, and a positive user experience.
• Provide ongoing operational support and troubleshooting for catalog-related inquiries.

Program Management & Automation Initiatives

• Support operational projects and program management activities from planning through execution.
• Partner with business and technical teams to identify opportunities for process automation and workflow optimization.
• Coordinate activities, track project deliverables, and support implementation of process improvement initiatives.
• Work closely with digital and technology teams to improve operational efficiency through automation.

Training & Knowledge Management

• Develop and maintain training materials, work instructions, standard operating procedures, and knowledge resources.
• Create and update web-based training (WBT) content and other learning materials.
• Support stakeholder training and enablement for procurement systems and operational processes.
• Ensure training materials remain current and aligned with business process changes.

Reporting, Analytics & Process Improvement

• Develop and maintain operational reports, dashboards, and performance metrics.
• Support data collection, validation, and reporting activities for business and leadership reviews.
• Partner with stakeholders to define reporting requirements and improve data visibility.
• Support process mapping, workflow analysis, and dashboard development initiatives using business intelligence and process mining tools.
• Identify opportunities for operational improvements and recommend solutions to enhance efficiency and effectiveness.

Qualifications:

Education

• Minimum A-Level / Diploma in Business, Supply Chain Management, Operations Management, or an equivalent discipline.

Experience

• Minimum 1-2 years of experience in an operational, procurement, supply chain, shared services, or business support environment.
• Experience with SAP transaction processing, procurement systems, or business operations support is preferred.
• Experience supporting reporting, training development, or process improvement initiatives is an advantage.

Skills & Competencies

• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent attention to detail and commitment to accuracy.
• Strong problem-solving and analytical capabilities.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Excel, PowerPoint, and Word.
• Experience with SAP, Ariba, reporting tools, or business process management tools is advantageous.
• Ability to work independently and collaborate effectively with global stakeholders across multiple time zones.

Preferred Attributes

• Strong customer and stakeholder service mindset.
• Ability to learn new systems and processes quickly.
• Interest in automation, digital transformation, and continuous improvement.
• Comfortable working with both operational execution and project-based initiatives.

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