KW Ninety Nine Hiring! Full Time Human Resources cum Admin Executive- Senior Executive in Pulau Pinang - Ricebowl

Job Summary

We are looking for a detail-oriented and responsible HR & Admin Executive / Senior Executive to manage the Group’s human resources functions, including recruitment, payroll, employee records, HR policies, and performance management. The ideal candidate should have strong organizational skills, attention to detail, and the ability to handle confidential information professionally while providing administrative and operational support to ensure smooth daily business operations.

Job Responsibilities

Human Resources Management

• Manage the full recruitment cycle, including job postings, candidate screening, interview coordination, and onboarding.
• Handle monthly payroll processing and verification, ensuring salary calculations, deductions, statutory contributions, and payments are accurate and completed on time.
• Liaise with payroll service providers, Finance, and relevant authorities on payroll matters and statutory compliance, including EPF, SOCSO, EIS, PCB, and other applicable employment requirements.
• Prepare, submit, and manage the stamping of employment contracts and other relevant documents with LHDN, ensuring compliance with applicable stamp duty requirements and deadlines.
• Maintain proper records of stamped documents, stamping certificates, and related submissions for compliance and audit purposes.
• Prepare and maintain employment contracts, offer letters, confirmation letters, warning letters, and other HR-related documents.
• Develop, review, and maintain HR policies, the Employee Handbook, SOPs, and employment procedures in accordance with applicable labour laws.
• Maintain accurate attendance, leave, overtime, and employee records.
• Coordinate performance management processes, including KPI setting, performance appraisals, probation reviews, and employee confirmation.
• Handle employee relations, HR enquiries, and other personnel matters professionally and confidentially.

Administration & Management Support

• Maintain proper filing systems, documentation, and records for HR and administrative matters.
• Provide general administrative support and coordinate internal arrangements, meetings, appointments, and documentation when required.
• Assist in preparing reports, presentations, correspondence, and other management-related documents.
• Coordinate with internal departments to ensure administrative tasks and operational matters are completed efficiently.
• Undertake other ad hoc duties and assignments as directed by the General Manager.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2–5 years of relevant experience in HR and administrative functions. Candidates with more experience may be considered for the Senior Executive position.
• Practical experience in monthly payroll processing and verification, with a strong focus on accuracy and compliance.
• Good knowledge of Malaysian employment laws and statutory requirements, including EPF, SOCSO, EIS, and PCB.
• Experience in recruitment, onboarding, employment documentation, HR policies, and employee records management.
• Strong organizational, analytical, and problem-solving skills with excellent attention to detail.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Good communication and interpersonal skills, with the ability to handle confidential information responsibly.
• Able to work independently, manage multiple priorities, and meet deadlines.
• Proactive, meticulous, trustworthy, and willing to take ownership of assigned responsibilities.