Aurora Italia Hiring! Full Time HR - Admin Exec in Federal Territory, Earn up to MYR 4,500 - Ricebowl

General Administrative Support:

• Perform day-to-day administrative tasks, including filing, data entry, document management, and raising purchase requisition forms.
• Schedule and coordinate meetings, appointments, and conferences.
• Assist in organizing company/office events and activities, such as team-building exercises and celebrations.
• Manage renewals for business licenses, company car licenses, and other relevant administrative tasks.
• Handle incoming calls, emails, and mail, directing them to the appropriate departments.
• Maintain office supplies and liaise with vendors for ordering or replacement needs.
• Support day-to-day office operations and ensure all administrative tasks are completed efficiently.

HR and Recruitment Assistance:

• Assist in the recruitment process by scheduling interviews and maintaining recruitment records.
• Coordinate onboarding activities for new employees, including document collection, equipment setup, and introductions to the team.
• Maintain employee records and assist in handling HR-related documentation.
• Provide general HR support for employee queries and ensure compliance with company policies.

Office Supplies and Inventory Management:

• Manage office equipment maintenance and liaise with vendors for servicing needs, including company handphones and IT-related devices.
• Ensure that all office equipment is in working order and arrange repairs or replacements as needed.

Document and Report Management:

• Prepare and maintain office documents, reports, and records as required.
• Assist in the preparation of monthly, quarterly, and annual reports.
• Ensure all office documentation is stored securely and easily accessible.

Communication Coordination:

• Serve as a point of contact for internal and external communications.
• Ensure smooth communication between departments and assist in resolving admin related issues.

Support with Travel and Logistics:

• Assist in coordinating travel arrangements, including bookings, itineraries, and transportation for employees.
• Manage office logistics for events, meetings, and conferences.

Other Duties:

• Provide ad-hoc administrative support as required.
• To assist in ad-hoc assignments requested by superiors and any other duties as and when deemed necessary.

Pay: RM3,200.00 - RM4,500.00 per month

Work Location: In person