- Sinaran Drive Novena Central Region (Singapore) Singapore
MAVENSIDE CONSULTING PTE. LTD. Hiring! Full Time Sales Admin Assistant (Woodlands-5-day) in Central Region (Singapore), Earn up to SGD 2,900 - Ricebowl
Sales Admin Assistant (Woodlands-5-day)
MAVENSIDE CONSULTING PTE. LTD.
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Job Description
Responsibilities
Our client is seeking a proactive and meticulous Sales Admin Assistant to support our Sales and Operations teams. In this role, you will manage quotation workflows, track Purchase Orders (POs), coordinate project progress with site supervisors, and ensure smooth handovers to Finance for invoicing.
Job Highlights
Location: Woodlands (Relocating to Tagore end of the year)
Working Hours: 8.30am to 6pm
Working Days: Monday to Friday
Job responsibilities:
1. Quotation & Order Processing
Draft and prepare sales quotations based on scope and pricing provided by the Site Team and Sales Manager
Review quotations for accuracy in job scope, quantities, rates, payment terms, and supporting attachments before submission
Verify incoming client Purchase Orders (POs) against approved quotations and highlight any discrepancies to the Sales Manager
Track project variation orders (VOs) and coordinate revised quotations or additional POs where required
2. Project Tracking & Operations Coordination
Maintain and update the Master Tracking File (quotation status, PO status, work progress, and target completion dates)
Coordinate regularly with Site Supervisors to monitor ongoing, pending, and completed jobs
Prepare Service Completion Reports (SCR) and Delivery Orders (DO), ensuring timely client signatures and acknowledgments
3. Billing Handover & Reporting
Compile signed DO/SCR documents and hand over complete project files to the Accounts Receivable (AR) team
Generate monthly operations and sales admin reports covering outstanding quotations, pending POs, active jobs, and pending invoices
Promptly escalate project delays, missing documentation, or discrepancies to the Sales Manager
Maintain systematic digital and hardcopy records of all quotations, POs, signed DOs, and client correspondence
Job Requirements
Minimum 1 year of experience in sales administration
Minimum "N" or "O" Level
Mavenside Consulting Pte Ltd | EA License No.: 20C0204
Kerine Tan|EA Personnel No.: R2095889
Job Highlights
Location: Woodlands (Relocating to Tagore end of the year)
Working Hours: 8.30am to 6pm
Working Days: Monday to Friday
Job responsibilities:
1. Quotation & Order Processing
Draft and prepare sales quotations based on scope and pricing provided by the Site Team and Sales Manager
Review quotations for accuracy in job scope, quantities, rates, payment terms, and supporting attachments before submission
Verify incoming client Purchase Orders (POs) against approved quotations and highlight any discrepancies to the Sales Manager
Track project variation orders (VOs) and coordinate revised quotations or additional POs where required
2. Project Tracking & Operations Coordination
Maintain and update the Master Tracking File (quotation status, PO status, work progress, and target completion dates)
Coordinate regularly with Site Supervisors to monitor ongoing, pending, and completed jobs
Prepare Service Completion Reports (SCR) and Delivery Orders (DO), ensuring timely client signatures and acknowledgments
3. Billing Handover & Reporting
Compile signed DO/SCR documents and hand over complete project files to the Accounts Receivable (AR) team
Generate monthly operations and sales admin reports covering outstanding quotations, pending POs, active jobs, and pending invoices
Promptly escalate project delays, missing documentation, or discrepancies to the Sales Manager
Maintain systematic digital and hardcopy records of all quotations, POs, signed DOs, and client correspondence
Job Requirements
Minimum 1 year of experience in sales administration
Minimum "N" or "O" Level
Mavenside Consulting Pte Ltd | EA License No.: 20C0204
Kerine Tan|EA Personnel No.: R2095889
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