Kian Group Of Companies Hiring! Full Time Quantity Surveyor in Selangor - Ricebowl

We are looking for a Quantity Surveyor (QS) to support our Quantity Surveying and Commercial functions, with a focus on both pre-contract and post-contract activities.

This role involves preparing Bills of Quantities (BQ), developing project quotations, managing tender submissions, negotiating with contractors and suppliers, and overseeing project costs throughout the project lifecycle.

Working closely with the Interior Design, Sales Support and Site Project teams, you will play an important role in ensuring projects are commercially viable, accurately costed and delivered within the company's gross margin targets.

This is a hands-on role suited to someone with experience in the interior design or fit-out industry, who is commercially minded, detail-oriented and confident in managing cost-related matters while engaging with clients, contractors and suppliers.

Key Responsibilities

1. Pre-Contract & Tendering

• Prepare Bills of Quantities (BQ) based on layout designs, 3D renderings and detailed drawing sets.
• Work closely with the Interior Design team to align design requirements with project budgets while maintaining the company's gross margin targets.
• Prepare BQs, formal quotations and supporting documentation for client submissions.
• Ensure all relevant commercial documentation, including Letters of Award, Purchase Orders and Terms & Conditions, are properly prepared and in place.
• Review and explain BQ details, cost breakdowns and project scope to clients where required.
• Prepare contractor BQs and coordinate with Sales Support for Purchase Order (PO) issuance.
• Source and negotiate competitive rates and commercial terms with contractors, suppliers and vendors.
• Review and understand tender documentation thoroughly to ensure accurate and timely tender submissions.

2. Post-Contract & Site Operations

• Coordinate with the Site Project team on project progress claims and ensure timely submission.
• Monitor, evaluate and track Variation Orders (VOs), including communicating cost implications and updates to clients.
• Conduct site remeasurements upon project completion to verify actual quantities and completed work.
• Prepare final claim certificates and reconcile project costs against actual site measurements.
• Negotiate VOs, omissions and final account adjustments with clients to obtain the necessary agreement and sign-off.
• Work closely with the project team to address discrepancies between the original BQ and actual site conditions.

3. Commercial Control & Cost Management

• Source new materials, suppliers and updated market rates to maintain accurate cost benchmarks for BQ preparation.
• Monitor project costs and identify potential cost variations throughout the project lifecycle.
• Conduct final Profit & Loss (P&L) reconciliation by comparing pre-project estimates against actual project costs.
• Identify cost discrepancies, assess their impact on project profitability and highlight areas for improvement.
• Support the company in maintaining healthy project margins through effective cost planning, monitoring and commercial negotiations.

4. Cross-Functional Collaboration

• Work closely with the Interior Design team to ensure design concepts and material selections align with project budgets.
• Collaborate with the Sales Support team on quotations, purchase orders and commercial documentation.
• Coordinate with the Site Project team on progress claims, site measurements, VOs and final account matters.
• Maintain effective communication with clients, contractors and suppliers to ensure commercial matters are addressed promptly.
• Support the wider project team in resolving costing, measurement and contractual matters throughout project execution.

• Diploma or Bachelor's Degree in Quantity Surveying or an equivalent qualification.
• Prior experience working in an Interior Design (ID) or fit-out firm is required.
• Experience in BQ preparation, project costing, tender submissions and post-contract administration.
• Strong understanding of construction materials, measurement, costing and market rates.
• Good negotiation skills, particularly when dealing with site contractors, suppliers and material sourcing.
• Good knowledge of progress claims, Variation Orders (VOs) and final account reconciliation.
• Proficient in written and spoken English and Bahasa Malaysia. Mandarin proficiency is an added advantage.
• Good working knowledge of Microsoft Excel and other relevant quantity surveying tools.
• Willing and able to conduct frequent site visits for measurements, remeasurement and project verification.
• Able to work independently while coordinating effectively with different internal teams and external stakeholders.
• Detail-oriented, organised and commercially aware, with the ability to manage multiple projects and deadlines.

Beyond technical skills, we are looking for someone who is:

• Detail-oriented and meticulous, particularly when handling measurements, quantities and cost calculations.
• Commercially minded and understands the importance of cost control and project profitability.
• A confident communicator who can engage professionally with clients, contractors and suppliers.
• A strong negotiator who is comfortable discussing rates, costs and commercial terms.
• Proactive and resourceful, with the ability to identify cost-saving opportunities and resolve discrepancies.
• Practical and hands-on, with a willingness to conduct site visits and get involved in project execution.
• Able to work collaboratively with different teams while taking ownership of assigned responsibilities.
• Adaptable and comfortable working in a fast-paced project environment.