- Pulau Pinang Malaysia
DUCO Robots Hiring! Full Time Administrative Assistant in Pulau Pinang - Ricebowl
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Working Location
Job Description
Responsibilities
Administrative Clerk / Administrative Assistant
Location: Auto City, Penang
Administrative Clerks / Administrative Assistants are responsible for handling daily office administration and documentation tasks to ensure smooth business operations.
Key Responsibilities
1. Document Management
Organise, file, and maintain company documents and records.
Handle contracts, quotations, invoices, and other business documents.
2. Data Entry and Record Management
Maintain and update customer, supplier, and employee databases.
Prepare reports, records, and statistical data.
3. Administrative Support
Answer phone calls and respond to emails.
Manage and replenish office supplies and stationery.
4. Communication and Coordination
Communicate with customers, suppliers, and internal departments.
Follow up on project progress and related matters.
Distribute and communicate management announcements and instructions.
5. Finance Support (where applicable)
Process Purchase Orders (POs).
Follow up on payments and invoices.
Record and monitor daily expenses.
Required Skills and Qualifications
Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
Good communication and interpersonal skills.
Detail-oriented, responsible, and organised.
Strong document management and data processing skills.
Basic proficiency in Mandarin and English, including reading and writing.
Preferred Candidate Profile
Able to work independently and as part of a team.
Good time management and multitasking abilities.
Prior administrative or clerical experience will be an added advantage.
Work Location: Auto City, Penang.
Location: Auto City, Penang
Administrative Clerks / Administrative Assistants are responsible for handling daily office administration and documentation tasks to ensure smooth business operations.
Key Responsibilities
1. Document Management
Organise, file, and maintain company documents and records.
Handle contracts, quotations, invoices, and other business documents.
2. Data Entry and Record Management
Maintain and update customer, supplier, and employee databases.
Prepare reports, records, and statistical data.
3. Administrative Support
Answer phone calls and respond to emails.
Manage and replenish office supplies and stationery.
4. Communication and Coordination
Communicate with customers, suppliers, and internal departments.
Follow up on project progress and related matters.
Distribute and communicate management announcements and instructions.
5. Finance Support (where applicable)
Process Purchase Orders (POs).
Follow up on payments and invoices.
Record and monitor daily expenses.
Required Skills and Qualifications
Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
Good communication and interpersonal skills.
Detail-oriented, responsible, and organised.
Strong document management and data processing skills.
Basic proficiency in Mandarin and English, including reading and writing.
Preferred Candidate Profile
Able to work independently and as part of a team.
Good time management and multitasking abilities.
Prior administrative or clerical experience will be an added advantage.
Work Location: Auto City, Penang.
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