Monarch Aesthetic Hiring! Full Time Office Administrator in Selangor, Earn up to MYR 4,000 - Ricebowl

• Minimum Diploma or Degree in Business Administration, Management, or a related field.

• At least 2–3 years of administrative or office management experience. More experienced candidates may be considered for senior positions.

• Good knowledge of Microsoft Office, especially Word and Excel.

• Good communication skills in English and Bahasa Malaysia are required. Proficiency in Mandarin is highly preferred.

• Strong written and verbal communication skills.

• Excellent organisational and time-management skills.

• Able to multitask and work effectively under pressure.

• Detail-oriented with good documentation and filing skills.

• Able to work independently and as part of a team.

• Strong problem-solving and coordination skills.

• Responsible, proactive, reliable, and willing to learn.

• Experience dealing with suppliers, customers, contractors, and government agencies is an advantage.

• Experience in HR, basic accounting, payroll, purchasing, inventory, or logistics is an added advantage.

• Able to handle confidential company and employee information professionally.

• Willing to perform ad-hoc duties assigned by management.

1. Office Operations

• Manage and coordinate daily office operations.

• Ensure the office is clean, organised, and properly maintained.

• Monitor office supplies, stationery, equipment, and inventory.

• Arrange office maintenance, repairs, and servicing when required.

• Liaise with building management, contractors, suppliers, and service providers.

2. Administrative Duties

• Handle incoming calls, emails, WhatsApp messages, and general enquiries.

• Prepare letters, reports, quotations, invoices, purchase orders, and other documents.

• Maintain proper filing and documentation systems.

• Perform data entry and update company records.

• Manage office correspondence and courier arrangements.

3. Staff & HR Administration

• Maintain employee records and attendance.

• Assist with leave, MC, overtime, and other employee documentation.

• Assist HR with recruitment, onboarding, and staff-related administrative matters.

• Prepare documents required for payroll and other HR processes.

4. Accounts & Purchasing Support

• Assist with invoices, payment vouchers, receipts, and expense claims.

• Follow up on outstanding payments where required.

• Coordinate purchasing of office supplies and other company requirements.

• Liaise with suppliers regarding quotations, orders, and deliveries.

5. Coordination & Management Support

• Arrange meetings, appointments, and company schedules.

• Coordinate with different departments to ensure smooth operations.

• Prepare meeting documents and reports when required.

• Assist management with administrative tasks and ad-hoc assignments.

6. Logistics & Events

• Coordinate courier, delivery, transportation, and logistics arrangements.

• Assist with company events, exhibitions, meetings, and training.

• Coordinate with external parties and suppliers for event arrangements.

• Career Growth and Development Opportunities
• Training and Skill Development Opportunities
• Supportive and Collaborative Working Environment