- Singapore
HA HA BIN SG PTE. LTD. Hiring! Full Time PRIVATE SECRETARY in , Earn up to SGD 5,600 - Ricebowl
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Job Description
Responsibilities
Job Summary
You will support patent attorneys by coordinating communications on patent filings, managing billing and invoicing tasks, and providing secretarial and administrative assistance in a legal or intellectual property environment.
Responsibilities
Coordinate communication between attorneys, clients, and foreign associates regarding patent filings, deadlines, and related matters to ensure timely responses and accurate information exchange
Respond promptly to inquiries and requests for information to maintain smooth workflow
Assist with billing and invoicing activities to support financial processes
Provide secretarial and administrative support to patent attorneys to facilitate daily operations
Handle confidential and sensitive information with discretion, maintaining ethical and professional standards
Perform other secretarial and administrative functions as needed to support the team
Preferred competencies and qualifications
Previous experience as a legal secretary, patent secretary, or similar role in a law firm or intellectual property setting preferred but not essential
Knowledge of patent prosecution procedures and IPOS digital hub system is a plus
Proficiency in Microsoft Office Suite
Good written and verbal communication and interpersonal skills
Strong organizational and multitasking abilities with attention to detail
Ability to work independently and collaboratively in a fast-paced environment with tight deadlines
You will support patent attorneys by coordinating communications on patent filings, managing billing and invoicing tasks, and providing secretarial and administrative assistance in a legal or intellectual property environment.
Responsibilities
Coordinate communication between attorneys, clients, and foreign associates regarding patent filings, deadlines, and related matters to ensure timely responses and accurate information exchange
Respond promptly to inquiries and requests for information to maintain smooth workflow
Assist with billing and invoicing activities to support financial processes
Provide secretarial and administrative support to patent attorneys to facilitate daily operations
Handle confidential and sensitive information with discretion, maintaining ethical and professional standards
Perform other secretarial and administrative functions as needed to support the team
Preferred competencies and qualifications
Previous experience as a legal secretary, patent secretary, or similar role in a law firm or intellectual property setting preferred but not essential
Knowledge of patent prosecution procedures and IPOS digital hub system is a plus
Proficiency in Microsoft Office Suite
Good written and verbal communication and interpersonal skills
Strong organizational and multitasking abilities with attention to detail
Ability to work independently and collaboratively in a fast-paced environment with tight deadlines
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