- Woodlands North Region (Singapore) Singapore
WOODLANDSHEALTH PTE. LTD. Hiring! Full Time Executive Assistant, Clinical Operations (Medicine) (2 year contract) in North Region (Singapore), Earn up to SGD 4,200 - Ricebowl
Executive Assistant, Clinical Operations (Medicine) (2 year contract)
WOODLANDSHEALTH PTE. LTD.
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Job Description
Responsibilities
About Us
Woodlands Hospital is a next‑generation healthcare system in Singapore, designed from the ground‑up to meet the future of care. As an integrated acute and community hospital with specialist outpatient clinics and innovative care models, we deliver person‑centred, connected and seamless care that extends beyond traditional hospital boundaries. Our mission is to redefine healthcare for a rapidly aging and diverse population through digital innovation, preventive health, and strong community partnerships. Grounded in team‑based care, sustainability and health equity, we are building a healthier future for all.
Why This Role Matters
We are seeking a committed and well‑organised Administrative Executive to provide comprehensive administrative, logistics and office support to departments under the Division of Medicine.This role plays an important part in ensuring the smooth day‑to‑day operations of the division, enabling clinical leaders and staff to focus on delivering high‑quality patient care. The successful candidate will bring reliability, attention to detail and sound coordination skills, and will be comfortable supporting multiple stakeholders in a dynamic healthcare environment.
What You Will Drive
Provide overall administrative support to departments within the Division of Medicine, including scheduling of meetings, coordination of logistics, secretariat support and collation of information.
Support Heads of Department (HODs) with calendar management, claims processing and overseas travel arrangements.
Provide secretariat and logistical support for departmental meetings and events involving internal and external stakeholders.
Prepare meeting schedules, take accurate minutes, and support the preparation of simple presentations and reports as required.
Provide stationery and general office administration support, including coordination with IT and facilities teams on maintenance‑related matters.
Support administrative processes related to procurement of items for clinical services where required.
Oversee administrative tracking of certifications, leave projections, roster dissemination and claims submission.
Support the planning and coordination of staff education, engagement and cohesion activities.
Success Profile
A successful Administrative Executive in this role is dependable, detail‑oriented and service‑minded, providing consistent and high‑quality administrative support across the Division of Medicine. They work well with diverse stakeholders, manage multiple priorities effectively, and contribute positively to a professional, well‑coordinated healthcare environment.
Woodlands Hospital (WH) provides care for the Northern population in Singapore and is designed to ensure seamless transition of care, promote health, and encourage community integration.
Spanning an area covering 7.66 hectares, WH includes an integrated acute and community hospital with a 1,000-bed capacity offering the full range of healthcare services encompassing acute, sub-acute, rehabilitative and transitional care. Provisions are in place to expand to a total of 1,400 beds to meet future needs. Along with other specialist services at the Medical Centre, WH operates the Women’s Health & Specialist Centre and Children’s Clinic for women and children in the North. The premises also house 400 beds in its long-term care facilities and is fully integrated with the 1.5-ha Woodlands Healing Garden.
Committed to Adding Years of Healthy Life to our community, WH has been serving and empowering residents in their health journey since 2016. WH also introduced initiatives to improve the right-siting and accessibility of care, such as the GPFirst Programme in the North and the NurseFirst helpline. WH is a member of NHG Health, a leading public healthcare provider in Singapore recognised for its quality clinical care and its commitment in enabling healthier lives.
Woodlands Hospital is a next‑generation healthcare system in Singapore, designed from the ground‑up to meet the future of care. As an integrated acute and community hospital with specialist outpatient clinics and innovative care models, we deliver person‑centred, connected and seamless care that extends beyond traditional hospital boundaries. Our mission is to redefine healthcare for a rapidly aging and diverse population through digital innovation, preventive health, and strong community partnerships. Grounded in team‑based care, sustainability and health equity, we are building a healthier future for all.
Why This Role Matters
We are seeking a committed and well‑organised Administrative Executive to provide comprehensive administrative, logistics and office support to departments under the Division of Medicine.This role plays an important part in ensuring the smooth day‑to‑day operations of the division, enabling clinical leaders and staff to focus on delivering high‑quality patient care. The successful candidate will bring reliability, attention to detail and sound coordination skills, and will be comfortable supporting multiple stakeholders in a dynamic healthcare environment.
What You Will Drive
Provide overall administrative support to departments within the Division of Medicine, including scheduling of meetings, coordination of logistics, secretariat support and collation of information.
Support Heads of Department (HODs) with calendar management, claims processing and overseas travel arrangements.
Provide secretariat and logistical support for departmental meetings and events involving internal and external stakeholders.
Prepare meeting schedules, take accurate minutes, and support the preparation of simple presentations and reports as required.
Provide stationery and general office administration support, including coordination with IT and facilities teams on maintenance‑related matters.
Support administrative processes related to procurement of items for clinical services where required.
Oversee administrative tracking of certifications, leave projections, roster dissemination and claims submission.
Support the planning and coordination of staff education, engagement and cohesion activities.
Success Profile
A successful Administrative Executive in this role is dependable, detail‑oriented and service‑minded, providing consistent and high‑quality administrative support across the Division of Medicine. They work well with diverse stakeholders, manage multiple priorities effectively, and contribute positively to a professional, well‑coordinated healthcare environment.
Woodlands Hospital (WH) provides care for the Northern population in Singapore and is designed to ensure seamless transition of care, promote health, and encourage community integration.
Spanning an area covering 7.66 hectares, WH includes an integrated acute and community hospital with a 1,000-bed capacity offering the full range of healthcare services encompassing acute, sub-acute, rehabilitative and transitional care. Provisions are in place to expand to a total of 1,400 beds to meet future needs. Along with other specialist services at the Medical Centre, WH operates the Women’s Health & Specialist Centre and Children’s Clinic for women and children in the North. The premises also house 400 beds in its long-term care facilities and is fully integrated with the 1.5-ha Woodlands Healing Garden.
Committed to Adding Years of Healthy Life to our community, WH has been serving and empowering residents in their health journey since 2016. WH also introduced initiatives to improve the right-siting and accessibility of care, such as the GPFirst Programme in the North and the NurseFirst helpline. WH is a member of NHG Health, a leading public healthcare provider in Singapore recognised for its quality clinical care and its commitment in enabling healthier lives.
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