Dexian Hiring! Full Time Administrative Assistant in Pulau Pinang - Ricebowl

Contract Duration: 3 years

Location: Penang

Job Description:

We are looking for a rock star high energy Administrative Assistant who is experienced, organized and proactive to provide high quality administrative support to 2-3 directors in two different time zones (Singapore/Beijing and Seattle).

The successful candidate must demonstrate the following:

• Strong calendar management, keen ability to shift priorities and deadlines, booking/managing domestic/international travel.

• Skills to assess the importance of a meeting, email, or document and take appropriate action to involve the appropriate parties quickly and accurately.

• Manage multiple projects simultaneously, including tracking quarterly budget utilization, invoice submissions and new vendor onboarding.

• Demonstrates strong accuracy and attention to detail to manage department logistics needs, including travel arrangements.

• Strong capability working with all Microsoft tools including Office, Teams, Intel tools (a plus)

• Experience with sensitive documentation, maintain the utmost confidentiality for sensitive business matters, and correspondence.

Responsibilities include:

• Assists in coordinating activities for the managers supported, plan, and coordinate logistics for external/internal virtual/in-person events.

• Additional duties include managing tactical projects, general administrative duties such as order supplies, etc.

• Works professionally with Org Admin Lead and other Senior and Executive admins to help facilitate timely and accurate planning needs.

Qualifications:

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. This Position is not eligible for Intel immigration sponsorship.

Minimum qualifications:

• 5+ years of administrative experience in a fast-paced cross-cultural environment.

• Experienced in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Preferred qualifications:

• Organizational, time management, and multi-tasking skills.

• Communicate effectively and professionally with internal and external personnel.

• Work without frequent direct supervision.

• Strong verbal and written communicator, customer service oriented.

• Mandarin speaker preferred to support client in Beijing