Solarvest Hiring! Full Time Document Controller in Selangor - Ricebowl

Job Description

Document Controller - Powertrack Sdn Bhd - Malaysia

Designation

Document Controller

Designation Code

PTSB_BA_Role_049

Company

Powertrack Sdn Bhd

Department

Operation & Maintenance

Country

Malaysia

Industry

Renewables & Environment

Position Description

To oversee centralised tracking and control of O&M documentation across all portfolios, ensuring complete, accurate, traceable and audit-ready records while coordinating documentation follow-ups with engineers and Regional Administrators.

Primary Responsibilities

• Manage centralised documentation tracking across all O&M portfolios, ensuring proper record management, traceability, and accessibility.
• Maintain and monitor service ticket reports, maintenance records, Method Statements (MOS), HIRARC, technical reports, and other operational documentation.
• Ensure timely submission and completeness of documentation by coordinating with engineers, technicians, and Regional Administrators.
• Maintain document registers, revision control, filing systems, and record retention in accordance with company procedures.
• Monitor outstanding documentation and overdue submissions, providing regular status updates to management.
• Coordinate and guide Regional Administrators in documentation management, reporting, and administrative processes.
• Prepare and maintain documentation trackers and reports to support operational monitoring, client submissions, and audits.
• Ensure compliance with company QSHE procedures, ISO standards, and applicable regulatory requirements.
  
  

Additional Responsibilities

• Support the development and improvement of departmental SOPs, forms, checklists, and documentation standards.
• Guide Regional Administrators on documentation requirements, reporting procedures, and record management practices.
• Coordinate with relevant teams to resolve documentation gaps and improve record completeness.
• Support improvements to documentation workflows across Powerfield, SharePoint, Epicor, and other relevant systems.
• Participate in departmental QSHE initiatives, audits, and continuous improvement activities.
  
  

Required Skills

• Diploma or Bachelor's Degree in Business Administration, Office Management or equivalent.
• Minimum 3 years of experience in document control, records management, or a similar role.
• Experience in engineering, construction, renewable energy, or O&M environments is an added advantage.
• Good knowledge of document control procedures, revision management, filing systems, and record retention.
• Proficient in Microsoft Office applications, particularly Excel, Word, and SharePoint.
• Familiarity with document management systems, ISO standards, and QSHE documentation requirements.
• Strong organisational skills, attention to detail, and ability to manage multiple deadlines.
• Good communication, coordination, and follow-up skills, with the ability to guide administrative personnel.
• Able to work independently and maintain accurate, confidential records.
• Willing and able to travel to regional offices and operational sites for periodic documentation audits, compliance checks, and record verification.