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CloudExpo (CE) Hiring! Full Time Junior Office Administrator in Selangor - Ricebowl

Junior Office Administrator

CloudExpo (CE)

Full Time

Petaling Jaya, Selangor

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Working Location

  • Petaling Jaya Selangor Malaysia

Job Description

Responsibilities

Job Responsibility

Finance Administration

  • Prepare payment slips and cheques
  • Process supplier invoices, including data entry and project costing allocation
  • Follow up with suppliers on proforma-to-invoice conversion
  • Follow up and chase outstanding accounts receivable
  • Prepare the Withholding Tax (WHT) list
  • Handle staff claims intake and receipt matching

Office Administration

  • Manage the front desk, incoming calls and general communication
  • Order and manage stationery and pantry supplies
  • Collect mail and cheques
  • Manage office upkeep payments (rental, internet, water, electricity, etc.)
  • Maintain records and filing, and track renewal dates for licences, subscriptions, insurance and tenancy

Vendor Registration & Procurement

  • Prepare and submit new vendor registration applications
  • Check registration status and handle resubmissions
  • Handle tender-related documents

Travel & Documentation

  • Search and compare hotel and flight options for business travel
  • Prepare visa documents for staff travel

Staff Engagement

  • Coordinate birthday celebrations and work anniversary shoutouts
  • Arrange team dinners, outings and team-building activities
  • Arrange festive gifts
  • Support the senior ad-hoc reporting and general administrative duties as needed.

Additional benefits: Work from home Friday, Birthday leave after confirm

Job Requirements

  • Minimum SPM or equivalent
  • 1–2 years of admin or accounts experience is a plus (Fresh graduates are welcome)
  • Proficiency in Google Workspace tools (Google Slides, Google Sheets, Google Docs) is preferred
  • Good English, Mandarin and Bahasa Malaysia
  • Good attitude and responsible character
  • Strong organizational skills and attention to detail
  • Ability to prioritize tasks and meet deadlines
  • Own transport preferred and willing to travel when necessary

Job Benefits

  • Annual Leave
  • EPF
  • EIS
  • SOCSO
  • 5 Working Days
  • Medical and Hospitalisation Leave

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