Robert Walters Hiring! Full Time HR - Office Administration Manager in - Ricebowl

A leading organisation in Singapore is seeking a dedicated Human Resources and Office Administration Manager to join their team. This role offers you the opportunity to make a meaningful impact by managing daily HR and office administration operations, supporting senior management, and fostering a collaborative environment. You will lead a committed team and work closely with various departments to deliver effective HR services and ensure smooth office operations.

What You'll Do

As the Human Resources and Office Administration Manager you will play a pivotal role in ensuring the smooth functioning of all HR operations while also overseeing office administration responsibilities.

• Manage the full spectrum of human resources operations including recruitment, onboarding, offboarding, payroll processing, benefits administration, leave management, attendance tracking, work pass applications, and maintenance of employee records.
• Supervise the HR and Office Administration team by reviewing their work for accuracy and confidentiality while providing hands-on support during peak periods or when operational cover is needed.
• Develop, review, and implement HR policies and procedures that align with business needs as well as Singapore employment legislation and corporate requirements.
• Collaborate with senior management and department heads on manpower planning, talent development strategies, succession planning initiatives, and organisational development projects.
• Identify training needs across the organisation; develop comprehensive employee training plans; coordinate learning roadmaps; oversee training delivery; and evaluate outcomes for continuous improvement.
• Manage performance appraisal processes by supporting managers in addressing employee performance matters professionally and confidentially.
• Advise managers and employees on HR policies as well as employment matters; handle employee relations issues and grievances fairly while maintaining strict confidentiality.
• Administer employee group insurance programmes including renewals and coordination with insurers or brokers to ensure timely coverage.
• Ensure timely submission of HR-related statutory documents such as government surveys while maintaining compliance with relevant regulations.
• Review existing HR processes and systems regularly to improve efficiency, accuracy, cost effectiveness, and overall service delivery.
• Oversee daily office administration tasks to maintain a safe, well-maintained working environment; manage vendors, service contracts, supplies procurement, facilities maintenance; monitor costs against approved budgets.
• Develop administrative policies; maintain accurate records; coordinate office projects such as company events or other administrative initiatives.
• Liaise with appointed company secretary or corporate secretarial service provider regarding statutory filings; maintain corporate records; track resolutions; meet relevant deadlines.
• Coordinate data protection practices alongside designated Data Protection Officer including staff awareness campaigns; records management protocols; incident escalation procedures.
• Implement internal controls for HR & office administration including approval procedures; access controls; proper documentation standards.
• Support senior management in coordinating compliance with corporate policies & internal control requirements; assist in internal control reviews & audit requests by providing supporting records.
• Track corrective & preventive actions agreed upon during audits or reviews; follow up on completion status diligently.
• Escalate significant HR/administrative/compliance issues promptly to senior management for resolution.
• Allocate work among team members effectively; set priorities; coach staff for professional growth; monitor service standards consistently.
• Keep senior management informed about key activities/deadlines/issues/recommended improvements through regular updates.
• Undertake additional duties/projects assigned by senior management or the company as required.
  
  

What You Bring

To excel as the Human Resources and Office Administration Manager you will bring proven experience gained from similar roles where you managed diverse teams/functions successfully over several years.

• A degree in Human Resource Management, Business Administration, Management or a related discipline is essential for this position as it demonstrates foundational knowledge required for success.
• At least eight years of relevant experience with substantial hands-on involvement across the full spectrum of HR operations as well as office administration responsibilities is highly desirable.
• Minimum two years’ experience supervising or managing a team which showcases your ability to allocate work effectively/co-operate/coach others/monitor service standards consistently.
• Strong working knowledge of Singapore employment legislation/payroll practices/work pass administration/statutory requirements ensures compliance at every stage of operations.
• Experience coordinating office vendors/service contracts/corporate secretarial matters highlights your organisational skills/interpersonal abilities/collaborative approach when dealing with external partners/stakeholders.
• Familiarity with Personal Data Protection Act (PDPA) requirements/practical internal controls demonstrates sensitivity/responsibility towards data privacy/security within the workplace environment.
• IHRP-CP or IHRP-SP certification would be advantageous but not mandatory—it signals commitment/training opportunities/continuous professional development within HR field.
• Excellent interpersonal/communication skills are vital for advising stakeholders/handling sensitive matters professionally/empathising with colleagues/managing conflict resolution situations effectively.
• Good organisational/analytical/problem-solving skills coupled with strong attention to detail enable you to manage competing priorities/share workload/support team members/respond quickly to challenges/opportunities alike.
• Proficiency in Microsoft Office suite plus experience using HR/payroll systems supports efficient workflow/documentation/reporting across all areas of responsibility.
  
  

What Sets This Company Apart

This organisation stands out for its commitment to creating an inclusive workplace where collaboration is encouraged at every level. Supportive leadership structures mean guidance/advice always available when needed—whether tackling complex projects/addressing sensitive issues/or simply sharing ideas amongst colleagues who value communal spirit/teamwork above all else. The company’s dedication towards statutory compliance/internal controls/data protection further reinforces reputation as trustworthy/responsible employer who prioritises safety/security/wellbeing across boardroom/floor alike. By joining this organisation you become part of knowledgeable/dependable network where your contributions recognised/rewarded/shared openly—making it ideal place build lasting relationships/grow professionally/enjoy fulfilling career journey together.

What's Next

If you are ready to take the next step in your career journey within a supportive environment that values collaboration and professional growth, apply today by clicking on the link provided.